Proposal Coordinator

Industrial Air Flow Dynamics, Inc. (IADF) is seeking a Proposal Coordinator (Sales Support) to join our team in The Woodlands, TX. This role is ideal for someone who enjoys organization, documentation, and being a key internal partner in helping the sales team prepare winning proposals. You will support the full proposal process—assembling documentation, drafting scope outlines, coordinating cross‑department inputs, and ensuring timely, accurate submission of quotations.

• Serve as the central coordinator for assigned proposals.
• Work with departments across multiple business segments to gather required proposal and prequalification documentation (rate sheets, contracts, schedules, safety, quality, etc.).
• Draft portions of proposal responses to meet RFQ/RFP requirements.
• Ensure estimate details, takeoffs, and scope information are accurate and aligned with project requirements.
• Manage full quote flow and strictly follow established quote processes.
• Ensure timely, high-quality completion of multiple deliverables.
• Coordinate all proposal activity from RFQ receipt through final submission.
• Work under tight deadlines and adjust to shifting priorities.

• Experience using
• Associate's degree (business-related fields preferred).
• Minimum 1 year of experience in sales support, proposal administration, or related administrative work.
• Strong verbal and written communication skills.
• High attention to detail in a professional environment.
• Understanding of basic sales processes.
• Proactive, accountable, and driven to meet deadlines.
• Ability to collaborate with sales, engineering, and field services teams.
• Excellent grammar, proofreading, and editing skills.
• Proficient in all Microsoft Office applications and Adobe.

• Safe Harbor matching 401(k) plan
• Medical, Dental, and Vision Insurance
• Basic Life & AD&D
• Voluntary Life and AD&D
• Voluntary Long-Term Disability
• Vacation/PTO
• Holiday Pay

Applicants must be willing to complete and pass a pre‑employment drug screen and background check following a job offer.

Industrial Air Flow Dynamics, Inc. is an Equal Opportunity Employer. We encourage qualified females, minorities, veterans, and individuals with disabilities to apply.