Administrative Assistant – Balanced Body & Wellness, PLLC

Administrative Assistant – Balanced Body & Wellness, PLLC

Part‑Time | Tuesdays, Wednesdays & Thursdays | 9:00 AM – 1:00 PM
Balanced Body & Wellness, PLLC is a boutique functional medicine and wellness practice serving men and women through root‑cause care, metabolic health, hormone optimization, and concierge‑level patient support. We are seeking a dependable, proactive, and detail‑oriented Administrative Assistant who can support daily operations, help maintain a high‑quality patient experience, and assist with digital and social media tasks.

• Prepare patient charts in the Electronic Medical Record and ensure patients are added to the correct workflows.
• Manage emails, portal messages, and social media inboxes (non‑clinical questions only).
• Send patients correct forms, links, instructions, and follow‑up communication.
• Organize digital documents and ensure files are correctly labeled and stored.
• Assist with scheduling, reminders, and follow‑up tasks.
• Upload documents into patient charts and Trello tasks.
• Perform general office duties to support daily operations.

• Must be technologically proficient and able to use Excel, Word, Canva, and digital workflows confidently.
• Create branded documents, flyers, and simple patient‑facing materials.
• Schedule and post content across multiple social media platforms.
• Assist with online marketing tasks as assigned.
• Help maintain a consistent professional presence online.

• Represent Balanced Body & Wellness with kindness, professionalism, and strong communication.
• Maintain confidentiality of all patient information and proprietary materials.
• Uphold clinic values and contribute to a supportive environment.

• Technologically proficient (Excel, Word, Canva, email management, social platforms).
• Strong written and verbal communication skills.
• Comfortable in a faith‑forward workplace.
• Highly organized and detail‑oriented.
• Able to work independently with minimal supervision.
• Dependable with consistent attendance.
• Professional, warm, and patient‑centered.
• Ability to create simple branded materials and manage digital content.
• Comfortable learning new systems (Trello, Healthie, automations).

• Prior admin or customer service experience preferred.
• Experience in healthcare, wellness, or functional medicine is a plus.
• Social media management or content scheduling experience is helpful.
• Must be comfortable using technology daily.

• Two professional references + one personal reference.
• Background check required.

Completing references and background check does not guarantee employment; these are part of the evaluation process only.

Balanced Body & Wellness is rooted in faith. Team members must be fully comfortable working in a faith‑forward environment.

Please submit your résumé and be prepared to provide three references. Selected candidates will receive additional screening instructions.