Secretary - Registrar

Secretary
- Registrar Intermediate

Starting Hourly Pay Rate: $16.36 (Based on  KISD Compensation Plan)

Job Title: Secretary
- Registrar Intermediate

Date Revised: May 20, 2025

Reports To: Campus Principal

Department/Campus: Campus Assigned

Pay Grade/Duty Days: CP4, 205

FLSA: Non-Exempt

Job Purpose Summary: This position is responsible for managing student enrollment, records, scheduling, and attendance while serving as a key point of contact for families, staff, and external agencies. The role ensures accurate data entry and reporting in compliance with state and district requirements, including PEIMS, TEA audits, and student information systems.

Key Functions, Essential Duties, and Responsibilities:

1. Serve as a primary point of contact by professionally greeting and assisting students, parents, staff, and visitors in person, by phone, and through electronic communication.

2. Process student enrollments for all new and returning students by entering demographic information, grade level placement, special program data, and contact details into the student information system.

3. Manage student withdrawals and ensure accurate data entry and recordkeeping.

4. Request and transmit student records electronically through the Texas Records Exchange (TREx) system for both incoming and outgoing students; prepare and mail record requests to and from private and out-of-state schools as needed.

5. Monitor and organize Power of Attorney forms and Address Affidavits submitted by families.

6. Coordinate data entry for progress reports and report cards; ensure the accuracy of grades by correcting incomplete entries and implementing grade changes as verified by campus administration.

7. Maintain secure cumulative folders for both current and withdrawn students; manage the end-of-year transfer of cumulative records to designated Intermediate campuses.

8. Input course requests for rising 6th-grade students.

9. Provide assistance with school operations, including front office coverage, lunch duty, and bus/carpool supervision.

10. Prepare and manage the school's master schedule and coordinate individual student scheduling.

11. Organize and facilitate school picture day logistics.

12. Compile and generate classification reports for administrative review.

13. Demonstrate proficiency in Microsoft Word, Outlook, and Excel for various administrative and reporting functions.

14. Conduct and certify data verification for all Public Education Information Management System (PEIMS) submissions, as well as weekly Public Education Tracking (PET) updates.

15. Perform research and updates to PEIMS data, including demographics, leavers, attendance, and special programs.

16. Respond to formal requests for enrollment documentation from parents, legal representatives, Child Protective Services (CPS), or in response to subpoenas; maintain secure documentation of such requests.

17. Execute Texas Education Agency (TEA) enrollment audits biannually and maintain all required documentation.

18. Maintain and certify student attendance records in accordance with the Texas Student Attendance Accounting Handbook.

19. Monitor and document excessive absences, tardies, and excused absences; verify absences with parents daily and certify early dismissals.

20. Retain all necessary documentation for attendance-related TEA audits and prepare weekly teacher attendance verification reports.

21. Enter and manage truancy-related data in the Harris County Stay in School database.

22. Performs all duties and tasks in a manner consistent with all applicable policies, procedures, and practices within the Department and District, with all applicable local, state, and federal regulatory requirements, as well as with all applicable guidelines, standards, and requirements as set…