Community Group Coordinator

Care & Connections Department | Full-Time | Exempt

Anticipated

Start Date:

January 2027

Reports To:

Community Group Team Lead

Schedule:

Sunday - Thursday, with regular evening and weekend responsibilities

Benefits:
As outlined in the Hillside Fellowship Personnel Handbook

Hillside Fellowship believes that Jesus Changes Everything! Our mission is that we exist to worship God, by proclaiming Jesus, making disciples, rooted in the Word of God, empowered by the Spirit of God. Discipleship is a byproduct, as we know and make much of Jesus.

The Community Group Coordinator plays a vital role in supporting the health and growth of Hillside's Community Group ministry by managing the systems, communication, and logistics that keep the ministry running well. This role works closely with the Community Group Team Lead to ensure that people are connected into community, leaders are supported, and the operations of the ministry are healthy, consistent, and scalable.

This role helps create organized, welcoming, and well-supported environments where people are connected into authentic biblical community, leaders are equipped to thrive, and Community Groups continue to grow in health and effectiveness.

• Serve as the first point of contact for Community Group connect card submissions, ensuring timely, warm, and consistent follow-up with individuals seeking to find community
• Manage all registration, confirmation, reminders, and attendance tracking for Community Formation Class, ensuring a smooth and informative experience for every participant
• Coordinate the placement process for Community Formation participants in partnership with the Community Group Team Lead, thoughtfully considering demographic, location, and relational fit
• Care for individuals who withdraw from the Formation Pathway by following up personally, and connecting them with another Community Group or relevant adult and family ministries
• Coordinate and support weekend, evening, and special Community Group ministry events throughout the ministry year, helping ensure participants, leaders, and volunteers experience organized, welcoming, and well-executed gatherings

• Coordinate next steps communication for Community Formation participants following the class with curriculum access, group information, and establishing contact with their Community Coach
• Partner with the Community Group Team Lead to assign coaches to newly formed groups by location and life stage
• Monitor Formation Groups through the Formation Pathway and facilitate their transition into an official Community Group
• Onboard new Community Groups into church systems and distribution lists following the completion of the Formation Pathway and final launch meeting

• Coordinate logistics for leader and coach meetings, trainings, and events, including scheduling, communication, and meal and beverage preparation, ensuring every gathering is organized and set up for a warm and inviting environment
• Document key discussions, action items, and decisions from directional team, coach, and leader meetings, maintaining organized records that support follow-through and ministry continuity
• Coordinate the communication, resources, and logistical support that equip and encourage Community Group leaders and coaches for healthy, sustainable ministry

• Manage and maintain group and distribution lists, ensuring accurate and current records to support clear, consistent, and effective communication across the Community Group ministry
• Send reminder and update emails for ministry initiatives, assessments, and group roster updates on behalf of the Community Group Team Lead
• Support Hillside’s Benevolence Ministry by communicating with service providers, applicants, and finance team to facilitate timely and compassionate assistance for those in need
• Attend and engage in weekly meetings with the Community Group Team Lead to stay aligned on ministry updates, priorities, and task assignments
• Proactively identify and communicate gaps or needs within the Community Group ministry, contributing to a culture of clarity and improvement

• Oversee project tracking and coordination for the Community Ministry yearly group assessments and group roster updates, ensuring projects are completed with effective communication, accuracy, and follow-through
• Support leaders and…