Clinical Research Accounting Officer; U

The primary function of this position is to provide accounting, bookkeeping, and financial administration support for the Center for Clinical Research (CCR), including departmental accounts and clinical research billing, reconciliation, study financial tracking, and related contract support. As a secondary function, the position provides designated administrative backup and support to the Director, Clinical Research Finance & Administration and other CCR leadership.

* This position is ON SITE only*

• Prepares, reviews, codes, and processes accounting transaction documents, including invoice distribution vouchers, purchase requisitions, travel vouchers, transfer documents, and other financial forms, ensuring completeness, accuracy, availability of funds, and conformity with applicable policies, procedures, budgets, and contractual terms.
• Posts financial information to departmental and study tracking records, makes authorized adjustments, and reconciles accounts and financial activity to institutional systems and supporting documentation.
• Reviews research-related charges in Epic and other applicable billing systems to support accurate research billing and payer routing; validates research versus standard-of-care designations against approved coverage analyses, study budgets, and supporting documentation and escalates issues requiring interpretation.
• Identifies, documents, and tracks research billing discrepancies and inquiries; coordinates routine follow-up with study teams and other internal partners and escalates complex or unresolved issues to CCR Finance leadership.
• Compiles and verifies monthly billable activity from project plans, financial systems, approved budgets, and supporting documentation; enters verified activity into designated CCR billing and financial tracking systems.
• Prepares and distributes internal billing invoices after required review; tracks approvals and payments and maintains complete supporting documentation in accordance with internal billing procedures.
• Compiles and verifies sponsor-billable activity against approved budgets and contract payment terms; prepares draft sponsor invoices and supporting documentation for review and maintains sponsor invoice and payment tracking records.
• Reconciles sponsor payments, internal billings, study revenue, expenses, outstanding invoices, and other financial activity; researches variances, prepares correction documents when necessary, and provides summaries for CCR Finance leadership review.
• Supports financial closeout of clinical research studies by reconciling outstanding invoices, payments, charges, vendor expenses, and other financial activity and preparing documentation for final review.
• Supports financial setup of newly activated studies by establishing financial tracking records and verifying approved budgets, coverage analyses, billing structures, institutional account information, and other required financial documentation.
• Tracks study amendments that affect budgets, billing structures, payment terms, or financial setup and updates applicable financial systems and documentation accordingly.
• Enters participant stipend transactions into applicable tracking systems and reconciles Clin Card activity against approved study budgets and financial records.
• Reviews invoices, statements, and other financial documents; determines applicable account information and funds availability, verifies supporting information, and processes or routes documents in accordance with established procedures.
• Prepares recurring financial statements and reports for CCR leadership and other internal or external offices as assigned; collects, compiles, and organizes financial information for reporting purposes.
• Reviews or audits assigned departmental and study accounts maintained by others to verify accuracy, completeness, and compliance with established accounting procedures.
• Serves as fiscal officer delegate for assigned CCR accounts, within delegated authority and institutional requirements.
• Provides guidance to CCR staff regarding established institutional accounting practices, procedures, documentation requirements, and methods related to assigned financial activities.
• Responsible for the day to day accounting, billing, reconciliation, and recordkeeping activities of the CCR internal billing cost recovery unit, under the direction of CCR Finance leadership.

• Assists with…