Human Resources Administrative Assistant

Springfield, IL, US, 62706

Salary: $5,637 - $6,000 per month (anticipated monthly)

Job Type: Salaried, Full Time

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Supporting documentation should be uploaded under My Documents → Additional Documents. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center ability

ResCen or call  for further information and to request or discuss an accommodation.

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials
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The Department of Central Management Services' Bureau of Personnel is seeking to hire an Administrative Assistant I. This is a fast-paced administrative and human resource support role that works with sensitive and confidential information to accomplish a wide variety of tasks supporting all divisions of the Bureau of Personnel. The ideal candidate would have a strong background in human resources with experience in personnel systems, as well as extensive experience in professional correspondence.

This candidate will also have the ability to work independently to ensure critical deadlines are met and must be able to multi-task while ensuring attention to detail and professionalism. The selected candidate must also have knowledge of the Microsoft Office Suite and database programs as these will be used frequently in this position.

• Under general direction of the Deputy Director of Statewide Personnel, serves as the Administrative Assistant to the Bureau of Personnel performing various confidential functions.
• Serves as the Personnel Liaison for the Bureau of Personnel.
• Conducts and performs highly complex and specialized studies, reports, and special projects for the Bureau of Personnel, frequently of a highly sensitive and confidential nature.
• Serves as contact for all BoP maintenance requests and inventory for BoP.
• Serves as the timekeeper for BoP Administrative Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

• Prefers two (2) years’ professional experience gathering data and creating reports.
• Prefers extensive knowledge of the Microsoft Office Suite software applications, including Word, Excel, PowerPoint, Sharepoint, Power Platform, and/or Access Database.
• Prefers extensive knowledge of using effective organizational, time management, and communication skills.
• P…