Administrative Support Assistant

ADMINISTRATIVE SUPPORT ASSISTANT RESUME EXAMPLE

Updated:
Jun 25, 2025 - An Administrative Support Assistant provides key support to the Division Chief and Deputy, handling time and attendance duties for all Division employees through an automated system. Coordinates comprehensive travel arrangements, including international trips, while managing property accountability and supporting divisional automation needs. Safeguards confidential information, follows instructions precisely, and efficiently manages incoming communications, ensuring optimal cost-effectiveness in travel planning using company resources.

Job Summary:

• Provides guidance, access to and assistance with information resources.
• Provides menu management and initial introductory training for use of the electronic health record.
• Troubleshoots and provides daily hardware/software support and guidance to users
• Maintains appropriate section logs and records to document all user support activities and functions
• Creates written materials to assist users in hardware, software, and general automated operation activities
• Receives requests for special informational studies, surveys, questionnaires, etc., from clinical staff and top management
• Collection of data from all appropriate sources, the preparation of appropriate reports to present results of data analysis, and review and validation of data collected
• Uses software to manipulate and analyze extracted data from the electronic health record and various sources and generate charts and graphs and other presentation software available from other various sources
• Assists the Administrative Officer with Human Resources related issues within the Diagnostic Imaging Service to include personnel actions such as hiring, promotions, terminations, extensions, payroll issues and labor management relations, predominantly by entering actions within the HR staffing system under the AO's purview
• Assists the administrative officer (AO) in budget guidance and administration by gathering data to help the AO have an awareness of available resources in order to make recommendations to Medical Center management regarding needs, distribution or redistribution of these resources.
• Provides informatics support, including timely and relevant information to staff (i.e., reports/outputs), including regular statistical and management reports on clinical workload and productivity (e.g. clinical workload, turnaround time, etc) as well as data for performance measures and productivity measures, such as timeline measures, radiology order management, etc.
• Order snacks and drinks monthly for the Corporate office

Skills on Resume:

• User Support (Soft Skills)
• Menu Management (Hard Skills)
• Troubleshooting (Hard Skills)
• Record Keeping (Hard Skills)
• Documentation (Hard Skills)
• Data Analysis (Hard Skills)
• Report Generation (Hard Skills)
• HR Support (Hard Skills)

Job Summary:

• Personnel liaison for multi-team environments, coordinating personnel actions and ensuring proper paperwork is completed in a timely manner.
• Organizing and scheduling meetings, appointments, attending and transcribing meeting minutes
• Coordinating travel arrangements for the team and preparing expense reports for staff.
• Creating and processing purchase requests for applicable requests such as hotels, memberships, exhibits and conference fees.
• Charged with protecting the rights of human subjects related to research projects.
• Coordinate meetings, track projects and work with the IRB chairperson to ensure that the committee work is completed in a timely manner and that outcomes are shared with the participating individuals and institutions.
• Data entry, invoicing, payment tracking and reconciling for data requests fulfilled by team staff.
• Maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies and processing invoices for timely payment.
• Answering phones, formatting, proofreading and copying memos, letters, faxes,…