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Human Resource Assistant
Job in
Springfield, Sangamon County, Illinois, 62777, USA
Listed on 2026-01-01
Listing for:
SIU Medicine
Seasonal/Temporary
position Listed on 2026-01-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical
Job Description & How to Apply Below
Description
This position provides administrative support to the Office of Human Resources. This position requires the incumbent to be involved on a daily basis with responsibility for handling changing priorities, needs, interruptions and deadlines in a fast‑paced environment, comprised of complex and confidential issues where deadlines and accuracy of data must be maintained.
Examples of Duties Administrative Support 100%- Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.
- Provides front desk coverage which includes but not limited to:
- Greeting visitors in a friendly and courteous manner and providing assistance, as requested
- Screening and referring calls and visitors in a respectful, welcoming manner
- Providing information and/or explanations that require an understanding of the organization and of HR‑related policies and procedures
- Providing professional services at all times
- Sorts and prioritizes incoming mail, both via postal service and with shared mail inboxes, maintaining confidentiality
- Researches, compiles, and conducts analyses to support HR projects, as assigned
- Performs routine entry, queries, maintenance and updates to databases
- Supports the maintenance of a central filing system for personnel files materials which includes scanning and organizing files for record retention and efficient retrieval.
- Assists with processing and tracking pre‑employment screenings
- Assists with scheduling of appointments and maintaining shared calendars as requested
- Assists with onboarding new employees including temporary workers and volunteers. This includes but not limited to:
- Creating new files and records electronically
- Assisting with scheduling new hire appointments and schedules, preparing packets and assisting them with paperwork, verifying l‑9s, etc.
- Tracking temporary employee's anticipated end dates and processing separations
- Collaborate with administrative support staff on ordering office supplies as needed
- Completes verifications of employment, within 2 business days of request.
- Assist Human Resources leadership in scheduling meetings, drafting correspondence, mailing/distributing documents, returning phone calls, etc.
- Support special projects and miscellaneous tasks as requested
Credentials to be Verified by Placement Officer
- course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- work experience performing basic human resource/payroll or general office support duties.
To be successful in this position, the incumbent must meet all of the minimum qualifications identified by the SUCSS for this classification as well as the following skills and/or attributes identified as essential for this individual position:
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