Property Control Associate; Office Associate, Opt

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Property Control Associate for DoIT performing a variety of complex, specialized clerical inventory functions and assistance.

In this role you will prepare and maintain complex monthly spreadsheets and reports for specialized inventory control record reports for the DoIT Property Control Officer. In addition, you will utilize the State Inventory System to enter inventory tag sheet information for all equipment belonging to DoIT. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position with DoIT!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10
  -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carry over year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program - voluntary supplemental retirement plan.
• Optional pre-tax programs
  -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www
2.illinois.gov/cms/benefits/Pages/default.aspx

• Under direction, serves as a Property Control Associate for the Department of Innovation & Technology (DoIT) performing a variety of complex, specialized clerical inventory functions and assistance, including reviewing equipment inventory tag sheets for completeness to verify required procedures have been followed in accordance with state property control rules and regulations.
• Prepares and maintains complex monthly spreadsheets and reports for specialized inventory control record reports for the DoIT Property Control Officer, including reviewing reports to identify description and location codes of DoIT inventories for certifying as agency equipment.
• Utilizes the State Inventory System to enter inventory tag sheet information for all equipment belonging to DoIT, including new and transferred equipment and assigning appropriate transaction codes for proper entry of equipment.
• Assists DoIT Property Control Officer with the annual inventory report, including compiling inventory lists by location code to send to DoIT division property control liaisons.
• Performs and monitors annual inventory, including organizing files for review by internal and external auditors such as current inventory records, surplus report records, location code records, and transferred equipment records.
• Communicates with DoIT warehouse and accounting staff to verify and maintain that information is entered and recorded correctly from the tag sheet, including following up on corrections or inquiries to be made to paperwork or the computer programs responsible for recording information in the computer system for the agency inventory.
• Distributes inventory tags to divisions and keeps accurate records and files of inventory tags, including ordering the inventory tags for distribution.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of high school.
• Requires two (2) years of office experience.

• Two (2) years of professional experience working with inventory systems, including entering and verifying equipment tag sheet information, assigning transaction codes, and monitoring updates in a centralized state inventory database.
• Two (2) years of professional experience preparing inventory reports, including maintaining monthly spreadsheets, calculating inventory totals, and compiling specialized records such as surplus, deleted items, or certification documents.
• Two (2) years of professional experience conducting equipment inventories, including reviewing inventory records,…