HR Coordinator

We're looking for a highly organized, tech-savvy coordinator to support our growing team across recruiting, onboarding, and day-to-day administrative operations. This is a versatile role for someone who enjoys wearing multiple hats - you'll be the operational backbone behind our hiring process, new employee experience, and leadership team logistics. While the role is remote, you should be based near Oak Brook, IL and available to meet in person periodically.

• Create, post, and manage job listings across Career Plug and Linked In for all open positions
• Manage candidate communication throughout the hiring process - outreach, follow-ups, and status updates
• Coordinate and schedule interviews across candidates and hiring managers
• Keep applicant tracking organized and up to date

• Coordinate onboarding logistics for new hires - paperwork, systems access, equipment, and first-week scheduling
• Ensure a smooth, welcoming onboarding experience from offer acceptance through ramp-up

• Provide virtual office administration and calendar/schedule support
• Manage office logistics, supplies, and vendor coordination
• Coordinate leadership team meetings - scheduling, agendas, materials, and follow-ups

• Excellent written and verbal communication skills
• Strong project management and organizational skills; able to juggle multiple work streams and keep details from slipping
• Comfort and fluency with AI tools and modern technology (e.g., AI assistants, scheduling tools, Google Workspace / Microsoft 365)
• Self-directed and reliable in a remote environment; proactive in flagging issues and closing loops
• Prior experience in recruiting coordination, HR support, executive assistance, or office administration preferred