Asset; Property) Manager

• Location 200 North 11th St,Springfield, IL, 62703,United States
• Base Pay $56,257.00 - $84,385.50 / Year
• Employee Type Regular Full Time

The incumbent is responsible for the quality of life as well as the physical and financial condition of the assigned property. Responsible for the management of low-income public housing.

• Ensuring at least "standard" performance under HUD's Assessment System (PHAS) indicators:
  • Physical condition of the units, buildings and systems;
  • Financial condition of the property;
  • Management performance of the property;
  • Resident satisfaction;
  • Monitoring cash flow at the properties;
  • Confirm daily receipts and make deposits daily;
  • Purchasing goods and services only when needed, when policies have been followed, and when funding permits;
  • Maintaining inventory control of all equipment, materials and supplies assigned to the site;
  • Providing information to the Executive Director, Deputy Executive Director, or other PHA officials as required;
  • Preparing or reviewing HUD financial reports as required
• Directing, controlling, monitoring and evaluating the performance of all other site staff in compliance with the Personnel Policy:
  • Organizing, scheduling, supervising and monitoring the quality and quantity of work of the site staff;
  • Working with the Director of HR to recruit, hire, train, supervise, promote/demote, transfer, lay off, and terminate site staff;
  • Enforcing performance standards for all positions supervised, including monitoring performance improvement plans when warranted;
  • Signing off on and maintaining employee time records, leave records, and over-time authorizations;
  • Carrying out progressive discipline when needed;
  • Working with employees to establish performance targets and appraising employee performance at least annually;
  • Training staff as required
• Working with residents to ensure that they receive accurate and timely information, opportunities for input, fair hearings on problems, and support for their ideas and activities, including:
  • Attending Resident Council meetings when invited;
  • Supporting Resident Council initiatives;
  • When available, providing funding for Resident Council activities;
  • Meeting with residents on request;
  • Conducting informal hearings on resident grievances;
  • Organizing annual meetings of residents to obtain input on the Capital Plan;
  • Providing Resident Council with timely copies of the Annual Plan, Five Year Plan, and any revisions to policies for review and comment
• Taking part in the capital planning and redevelopment process, including:
  • Obtaining recommendations from staff about capital work needed and priorities for such work;
  • Participating in the development of the annual capital plan;
  • Working with the CFP staff in carrying out capital work at the properties (including, for example, obtaining access to occupied units);
  • Inspecting and signing off on capital work at the property prior to final payment of contractors
• Supervising day-to-day maintenance of the property, including:
  • Overseeing the development of the annual, monthly and weekly maintenance calendars upon which routine and preventive maintenance activities are scheduled and work orders issued;
  • Supervising, logging, and monitoring the prioritization, assignment, close-out, and quality control of resident maintenance requests;
  • Ensuring 24-hour emergency maintenance service is available;
  • Walking the property daily (rain or shine) to check for skips, curb appeal, hazardous conditions and other needs; inspecting common areas, hallways, community rooms, and interior hallways daily and ensures that work orders are issued to address deficiencies;
  • Inspecting vacant units, assigning make-ready work, tracking make-ready time;
  • Determining when and what residents should be charged for damages…