Accounting & Finance Coordinator

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Administration 99 Full Time Professional Main Office, Springfield, MA, US

Job Title:
Accounting & Finance Coordinator

Department: Administration
Reports To: Accounts Payable Account Receivable Manager

FLSA Status: Non-Exempt (Hourly)
Location: Springfield, MA
Employment Type: Grant Funded Full-Time

Salary : $25.00 per hour

About New North Citizens’ Council (NNCC)

New North Citizens’ Council is a community-based nonprofit organization dedicated to improving the quality of life for residents through education, workforce development, family support, and community services. NNCC is committed to equity, inclusion, and culturally responsive service delivery.

Position Summary

The Accounting & Finance Coordinator supports the AP/AR Manager with daily accounting operations, including financial data entry, payment processing preparation, reconciliations, grant billing, and recordkeeping. The position requires strong organizational skills, attention to detail, and proficiency in Excel to ensure accurate financial records and efficient accounting processes.

Essential Duties and Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.)

• Enter and process financial information, including vouchers, vendor bills, bank interest, and check information.
• Review financial documents for completeness and accuracy before submitting them for processing.
• Organize, file, and maintain processed vouchers and supporting financial documentation.
• Assist the AP/AR Manager with routine accounting transactions and related administrative tasks.

Reconciliations & Grant Billing

• Reconcile automatic payments and payroll-related transactions against supporting records.
• Identify and report discrepancies to the AP/AR Manager for review and resolution.
• Prepare and process routine, less complex grant billings in accordance with established procedures.
• Maintain accurate documentation and supporting records for grant billing and reconciliations.

Administrative & Department Support

• Maintain organized electronic and physical accounting files.
• Manage office supply inventory, place orders, and monitor supply needs.
• Assist with financial reports, spreadsheets, and other administrative tasks as assigned.
• Maintain confidentiality of financial, employee, and organizational information.
• Support the AP/AR Manager in meeting accounting deadlines and maintaining efficient department operations.

Required Qualifications

• High School diploma or equivalent
• 1 year of accounting, bookkeeping, accounts payable, accounts receivable, or related financial administrative experience.
• Intermediate proficiency in Microsoft Excel, including formulas, sorting, filtering, and working with financial spreadsheets.
• Strong organizational skills and attention to detail.
• Ability to enter, review, and maintain financial information accurately.
• Familiarity with basic accounting principles and financial documentation.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Strong communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive financial information professionally.

Preferred Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or a related field.
• Experience using accounting or financial management software.
• Previous experience with financial reconciliations and payment processing.
• Experience supporting grant billing or financial operations in a nonprofit organization.

Core Competencies

• Accuracy & Attention to Detail
• Organization & Time Management
• Excel &…