Maintenance Administrative Assistant

Maintenance/Warehouse 151 Haywood Ave West Springfield, MA 01089, USA

Explore the career pathways in Behavioral Health, Substance Use and Recovery, Community Based Clinical services, Adolescent and Family services, Adult Residential, Maintenance and Administration! Whether that is in an entry level or leadership role, Gandara will provide the tools and resources to better enhance your career growth. The opportunities are presented with the ability to transition your skills and experience in meeting the organizations mission.

There is grand landscape of opportunities that supports the community we serve, so Join the Gándara team today!

• Health, Dental, Vision, Pet and Life Insurance
• Paid vacations
• Paid holidays
• 8 discretionary days
• Mileage Reimbursement
• Culturally Diverse population
• Clinical Licensing Support

Hourly : $20 -$23

Job Title: Maintenance Administrative Assistant

Work Location: The Greater Springfield Area

* Bilingual Candidates Encouraged to Apply

* EOE M/F/D/V

* Union/Non-Union

Job Summary: The Maintenance Administrative Assistant provides essential administrative support to the Maintenance Department, ensuring smooth operations through accurate scheduling, work order management, safety compliance, and organized record‑keeping. This role is critical to maintaining a safe and efficient environment for staff and clients.

Duties and Responsibilities:

Safety & Compliance

• Maintain safety documentation and ensure adherence to health center safety standards.
• Schedule and track safety inspections and preventive maintenance activities.
• File incident reports and assist with corrective action documentation.

Work Order Management

• Receive, log, and prioritize maintenance work orders.
• Update and monitor work order status in the maintenance tracking system.
• Communicate with maintenance staff and vendors to ensure timely completion of tasks.

Scheduling & Coordination

• Schedule preventive maintenance, repairs, and vendor appointments.
• Coordinate internal maintenance activities and maintain calendars for supervisors.
• Assist with meeting preparation and take minutes when required.

Filing & Documentation

• Organize and maintain electronic and hard copy files for maintenance activities.
• Prepare reports on work order completion, safety checks, and inventory usage.
• Ensure accurate data entry into maintenance systems.
• Asset Management

General Administrative

• Answer and route calls related to maintenance inquiries.
• Order and track office and maintenance supplies.
• Prepare and modify documents including correspondence, reports, and memos.

Qualifications

• Associate's Degree or equivalent experience.
• 1-2 years of administrative support experience, preferably in facilities or maintenance.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Bilingual candidates encouraged to apply.
• Ability to maintain confidentiality and work in a fast‑paced environment.
• Health, Dental, Vision, Life and Pet Insurance.
• Paid Vacations, holidays, and discretionary days.

The Gándara Mental Health Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.