Executive Assistant, Surgical Services

## Executive Assistant, Surgical Services Apply:
Springfield, Massachusetts:
Full time:
Posted Today:
R44890

Baystate Health is seeking an experienced and highly organized
** Executive Assistant
** to provide high-level administrative, executive support, and project management services to our experienced Surgical Services department in Springfield, MAThe ideal candidate is proactive, highly organized, detail-oriented, and comfortable handling confidential information while managing competing priorities in a fast-paced environment.
** RESPONSIBILITIES:
** The Executive Assistant for the Department of Surgical Services serves as a trusted partner to senior leadership, managing complex administrative responsibilities, coordinating projects and communications, and helping ensure the Division’s priorities move forward efficiently and effectively.  
* Provide comprehensive executive and administrative support to the Vice President of Surgical Services including calendar management, meeting coordination, correspondence, travel arrangements, expense reports, and time reporting.
* Prepare meeting agendas, materials, reports, presentations, contracts, correspondence, and other complex administrative documents.
* Compose, proofread, and edit executive-level correspondence and communications for accuracy, clarity, consistency, and professionalism.
* Serve as a key liaison between the Department of Surgical Services, hospital and system departments, committees, senior leaders, colleagues, and community stakeholders.
* Manage confidential and urgent information with sound judgment, discretion, and professionalism.
* Coordinate projects by managing people, resources, timelines, research, data compilation, and problem resolution to ensure successful completion.
* Support development of annual work plans, goals, staff meeting agendas, project plans, and communication implementation plans.
* Maintain departmental files, databases, records, and mailing lists while ensuring information is accurate and accessible.
* Assist with departmental budgets, payment processing, expense tracking, and related administrative activities.
* Screen and triage visitors, telephone calls, and inquiries, determining appropriate responses or routing matters to the appropriate individual.
* Identify opportunities to improve office procedures, efficiency, productivity, and cost effectiveness.
* Support special projects and other strategic initiatives.
* Coordinate with and provide support to other administrative staff within the Division and department as priorities and workload permit.
* May coordinate or supervise clerical support personnel and participate in interviewing, hiring, and performance management activities, as appropriate.
*
* QUALIFICATIONS:

*** High School Diploma or GED, required
* Minimum of 5 years of extensive administrative support experience
* Highly proficient in Microsoft Office Suite, required
* Strong project management skills, required
* Ability to handle highly confidential information
*
* SCHEDULE:

*** Full-time
* Monday through Friday 8:30am-5:00pm
* No weekends, no holidays
** LOCATION**:
* 759 Chestnut St.
* Springfield, MA
** THE ADVANTAGES OF WORKING WITH BAYSTATE!
*** Excellent Compensation High-quality, low-cost medical, dental and vision insurance
* Generous PTO – up to 25 days in the first year, with scheduled earned increases
* Continuing education support and reimbursement
* First Time Home Buyers Financial Packages
* Farm Share Memberships
* 403b retirement company match & annual company contribution increase based on years of service
* Free money coach advice from a certified professional
* Wellbeing programs that include but are not limited to mental, physical, and financial health
* Pet, home, auto and personal insurance
*…