Administrative Assistant II

Department:
School of Liberal and Professional Studies

Locations:
Springfield, MA

Posted:
Oct 16, 2026

Closes:
Open Until Filled

Type:
Full-time

Salary Type:
Annually

Salary Range: $62,547.94 - $62,547.94

Position ID: 205875

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Located on 35 acres of the Springfield Armory National Historic Site and founded in 1967, Springfield Technical Community College is a major resource for the economic vitality of Western Massachusetts. As the only technical community college in Massachusetts, STCC offers a variety of career programs unequalled in the state. Digital Multimedia, IT Security, Nursing, Robotics, Sonography, Mechanical Engineering Technology (Advance Manufacturing) and dozens of other career programs produce potential employees each year.

STCC's highly-regarded transfer programs in Business, Engineering, Liberal Arts, Science and Technology continue to provide the most economical option for students pursuing a four-year degree. With an annual enrollment of over 6,500, evening, weekend and online students, STCC is a vibrant campus rich in diversity and justifiably proud of our designation as a Hispanic Serving Institution.
Respect, is one of the Core Values of the College and we strive to nurture mutual respect among faculty, staff and students. With respect, we embrace differences to create an inclusive environment for all
. Together, we support students as they transform their lives through intellectual, cultural, and economic engagement while becoming thoughtful, committed and socially responsible graduates.

The Administrative Assistant II assists the Dean and the Assistant Dean in the School of Liberal and Professional Studies (LAPS) with the school's administrative activities, coordinating various administrative processes and projects. This position provides a full-range of administrative support activities and is a frequent point of contact for faculty, staff, and students.

• Provide friendly customer service to students, faculty and staff that interact with the School of Liberal and Professional Studies.
• Provide outreach and follow-up as needed to students with course schedule changes.
• Communicate and record time-sensitive student complaints, ensuring that all students are seen by the appropriate faculty or dean to provide support based on their specific needs.
• Work with department chairs to prepare the Master Course Schedule for each semester and maintain that all information recorded in Datatel is accurate and up to date.
• Assist with preparation, coordination and the implementation of the LAPS annual budget including the following.
• Create Purchase Requisition s and Blanket Purchase Orders.
• Review and process travel requests, book purchases, catering services, classroom equipment and office supplies.
• Send authorized payment requests and received invoices to the Accounts Payable Department.
• Create part-time payroll for faculty members.
• Transfer budgets and process Budget Adjustment Forms.
• Record all full-time faculty workloads for each term.
• Assist the Deans to varying degrees in maintaining financial control of department accounts by reconciling purchases to Financial Service reports, tracing income, expenditures and transfers.
• Maintain the LAPS faculty tenure and classification change in rank records.
• Schedule all full-time faculty evaluations and reviews.
• Research, gather, review and analyze data; prepare data summaries; and assist in the creation and dissemination of
• surveys, studies, and reports.
• Assist the Deans with creating agendas, recording meeting notes, scheduling calendar appointments and interview processes, and provide assistance with special projects as needed.
• Record time attendance each week for all of the LAPS faculty members.
• Support the administrative business functions of the school by maintaining the departmental website and databases, scheduling the use of conference rooms and maintaining security of equipment, files and records.
• Schedule classrooms as needed.
• Obtain equipment, services and supplies needed by the school by maintaining an inventory of office supplies, purchasing computers, furniture and equipment. Determine the appropriate method to pay for goods or services.
• Arrange meetings and interviews, order food, set-up and organize conference rooms, handout agendas and materials, and take notes when needed.

• Three (3) years of full-time, or equivalent part-time, experience in office management, office administration,…