GME Education Coordinator

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Support the Next Generation of Physicians. Make a Lasting Impact on Medical Education.

At Baystate Health, we're committed to developing exceptional physicians who will shape the future of healthcare. As a Graduate Medical Education (GME) Coordinator, you'll play an essential role in supporting our residency and fellowship programs, ensuring physicians-in-training have the resources, guidance, and operational support they need to succeed.

RESPONSIBILITIES: Working closely with Program Directors, faculty, residents, fellows, and the Graduate Medical Education leadership team, you'll help manage the day-to-day operations of an ACGME-accredited training program while ensuring compliance with accreditation standards and delivering an outstanding educational experience.

As the administrative backbone of a Graduate Medical Education program, you will:

• Coordinate the daily operations of an ACGME-accredited residency or fellowship program while ensuring compliance with accreditation requirements and institutional policies.
• Serve as the primary liaison between residents, fellows, faculty, Program Directors, GME leadership, and hospital departments.
• Support physician recruitment by managing applications through ERAS, coordinating interview days, assisting with candidate selection, and preparing NRMP rank lists.
• Maintain trainee schedules, duty hours, conference calendars, and curriculum within New Innovations, ensuring accuracy and compliance.
• Oversee evaluation processes, monitor completion rates, generate compliance reports, and support semi-annual and annual program reviews.
• Track and maintain resident, fellow, and faculty scholarly activity and research accomplishments.
• Assist with ACGME accreditation activities, including WebADS updates, annual reporting, site visit preparation, Program Information Forms (PIFs), and specialty board documentation.
• Coordinate medical student and visiting learner rotations, including scheduling and evaluation management.
• Manage resident and fellow leave tracking, vacation records, and documentation while ensuring compliance with institutional policies.
• Process reimbursements and educational expenses while supporting program budget activities.
• Continuously stay current on ACGME program requirements, accreditation updates, and best practices in graduate medical education.

LOCATION:

• 759 Chestnut St.
• Springfield, MA

SCHEDULE:

• Full-time, 40 hours a week
• Monday through Friday – No weekends, No holidays
• 8:00am-4:30pm

QUALIFICATIONS :

• 3–5 years of Graduate Medical Education experience or demonstrated experience supporting academic medical education within a teaching hospital environment, required
• Experience coordinating complex administrative processes requiring attention to detail and regulatory compliance, required
• Advanced Microsoft Office skills, required
• Experience working with ACGME-accredited residency or fellowship programs.
• Familiarity with ERAS, New Innovations, WebADS, NRMP, and other graduate medical education systems.
• Knowledge of ACGME Common and Program-Specific Requirements.

THE ADVANTAGES OF WORKING WITH BAYSTATE!

• Excellent Compensation High-quality, low-cost medical, dental and vision insurance
• Generous PTO – up to 25 days in the first year, with scheduled earned increases
• Continuing education support and reimbursement
• Farm Share Memberships
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice…