Receptionist, Administrative​/Clerical

Responsible for answering/processing calls through the agency's phone system; greeting and channeling all visitors in the receptionist area; performing basic clerical duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Answer all incoming calls, and forward calls to appropriate party in a timely manner.
• Retrieve night, weekend and holiday messages and transfer to appropriate extension.

• Distribute incoming e-faxes.
• Receive visitors and service persons to the agency, directing to the appropriate staff.
• Separate and distribute incoming mail.
• Prepare outgoing mail, including certified mail and special delivery packages.
• Aid team members in preparation of bulk mail.
• Assemble manuals as necessary.
• Prepare and maintain employment applications and related materials.
• Compile packets as needed for the State Home Care Program.
• On a daily basis, maintain paper supply in large copier room: stocks shelves when needed, provide supplies to copier room, check paper shredder.
• Maintain mailboxes
• Deliver office supplies