Grants and Research Administrator

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The Grants and Research Administration Officer plays a critical role in supporting the College’s sponsored research portfolio through effective post-award administration, financial stewardship, and regulatory compliance.

Reporting to the Manager of the Office of Sponsored Research, this position oversees operational activities associated with federal and non-federal awards, including financial monitoring, grant reconciliations, effort reporting support, sponsor reporting coordination, award modifications, and closeout processes.

As Babson continues to strengthen its research enterprise, this role will help develop and enhance the infrastructure necessary to support sustainable growth in sponsored research. The position collaborates closely with faculty, Finance, Payroll, Human Resources, and other campus partners to improve business processes, strengthen internal controls, review and update policies and procedures, and develop faculty training and guidance materials. The successful candidate will bring strong accounting and analytical expertise, knowledge of federal grant administration, and a commitment to supporting institutional compliance and research excellence.

This is a non-exempt position with an hourly rate of $43.50. This position includes paid sick leave where required by law. Eligibility, accrual, and usage will follow applicable state and local regulations.

All questions or concerns about this posting should be directed to the Office of Human Resources at hr.

This position can be hybrid or remote.

• Develops, documents, and continuously improves federal and non-federal post-award operations, procedures, workflows, and internal controls in collaboration with key campus stakeholders and in alignment with Uniform Guidance, sponsor requirements, and College policies.
• Supports the operational functions of the Office of Sponsored Research by providing tools, guidance, and training to principal investigators and campus partners responsible for federally sponsored projects.
• Partners with Finance, Payroll, Human Resources, Academic Affairs, and department administrators to define roles and responsibilities, coordinate award administration, and strengthen institutional research administration capacity.
• Reviews and recommends updates to sponsored research policies, procedures, templates, and guidance materials to support compliance and operational effectiveness.
• With the Manger of OSR, develops and delivers faculty and staff training related to post-award financial management, effort reporting, federal cost principles, sponsor requirements, and award administration.
• Supports audit readiness and institutional reviews by maintaining award documentation and assisting with responses related to federal sponsored projects.
• Monitors changes in federal regulations, sponsor policies, and the broader research administration landscape and communicates relevant updates to campus stakeholders.
• Under the direction of the Manager, collaborates with General Counsel, the Director of Compliance & Enterprise Risk, and the Provost office to ensure relevant training and ongoing compliance with federal and local regulations on sponsored research.
• Works with the Manager of the Office of Sponsored Research to assist in ongoing programs.
• Assumes additional responsibilities as required.

• Manages day-to-day post-award administration for the College's federally sponsored portfolio from award setup through closeout.
• Collaborates with principal investigators, Finance, Payroll, Human Resources, and department administrators to ensure compliance with sponsor requirements and institutional policies.
• Reviews expenditures for allowability, allocability, reasonableness, consistent treatment, and alignment with approved award budgets.
• Performs regular financial monitoring and reconciliation of sponsored projects and identifies potential compliance or budget concerns. Works with faculty to make necessary adjustments.
• Reviews salary allocations, labor…