Administrative and Program Associate LWVMA

Administrative and Program Associate

League of Women Voters of Massachusetts

Boston, MA

The League of Women Voters of Massachusetts (LWVMA) is a nonprofit, nonpartisan grassroots organization working to expand and protect voting rights in Massachusetts to ensure everyone is represented in our democracy. We empower voters and defend democracy through advocacy, education, and community engagement, at the local, state, and national levels.

Founded in 1920, LWVMA is comprised of 4 local chapters throughout the state with a total membership of approximately 3,000. League activity at the state level is coordinated by two distinct but complementary organizations: LWVMA is the political advocacy and membership 501(c)(4) organization; LWVMA, Lotte

E. Scharfman Memorial Fund is the charitable and educational 501(c)(3) entity.

Reporting to the Executive Director, the Administrative and Program Associate (APA) is an entry-level position that plays a key role in managing day-to-day operations of the organization. Through development, advocacy, and event support, the APA assists in the implementation of the organization’s programs and long-term strategic goals. The staff includes three full-time employees and two part-time employees.

• Office Management & General Administrative Support
  :
  Oversee the daily operations of the LWVMA office, including answering phones, responding to email inquiries from the public, filing records, bank deposits, mailing, purchasing office supplies, and sorting mail. Supports the Executive Director with hiring as the need arises.
• Development Support
  :
  Log check, credit card, and ACH payments in NeonCRM. Compile weekly, bimonthly, and monthly payment reports for LWVMA’s Business Manager. Pull targeted donor lists for fundraising initiatives and track the performance of a donation campaign. Oversee the monthly acknowledgement letter system and upkeep of acknowledgement letter templates. Provide administrative support for the Development Committee through meeting scheduling, note taking, and general correspondence.
• Event Coordination
  :
  Assist Executive Director and committees in the execution of LWVMA Convention, Council, Day on the Hill, Boston 10K for Women, and other events through attendee registration tracking, event communications, and day-of event support. Events are both in-person and virtual; travel around the Commonwealth is occasionally required (transportation provided).
• Communications
  :
  Format and distribute email communications to all League members, including weekly/monthly newsletters, legislative Action Alerts, event announcements, and other updates as they arise via Constant Contact. Format, file, and distribute all LWVMA legislative testimonies during the MA legislative session and occasional press releases. Provides scheduling and clerical support to the social media communications team for the League’s various socials platforms
• Project Support
  :
  Assist in managing a variety of project work, including but not limited to Voter Engagement Committee initiatives and overseeing the coordination of the League’s VOTE
  411 online voters’ guide during statewide/federal election cycles.
• Internship Supervision
  :
  Assist in the operations of LWVMA’s seasonal Leadership Giving Council Internship Program, including but not limited to supervising, hiring, and assisting in the performance evaluation and development of college interns.
• Member Support
  :
  Provide members/local Leagues with support including generating Certificates of Insurance for local events, developing and distributing tabling materials to local Leagues, answering questions related to League policies/bylaws, providing technological support on meetings, and developing League…