Office Assistant

6 days ago Be among the first 25 applicants

CSI is seeking a highly organized, customer-focused Administrative Support & Front Desk Assistant to help ensure smooth daily operations across the CSI office. This role is responsible for supporting incoming call management, maintaining office productivity systems, and providing key administrative and clerical support.
As the primary backup for the First Impressions Coordinator, this position serves as one of the first points of contact for employees, customers, and visitors—making excellent phone etiquette, professionalism, and customer service skills essential. The ideal candidate thrives in a fast-paced environment, handles multiple demands with ease, and embodies CSI’s core values and culture.
Key responsibilities include front desk coverage, incoming call management, greeting guests, sorting mail, scanning documents for electronic filing, maintaining office supplies and equipment, and assisting with company events. The role also provides backup support to the Executive Assistant and Accounting team by helping with invoice processing, check preparation, bank deposits, and other clerical duties.
CSI employees are actively engaged in the company’s culture, committed to our core values and have a passion for excellence. You must be a motivated self‑starter with attention to detail, able to handle changes and a busy schedule. We offer an excellent benefits and compensation package and an outstanding cultural environment in which to work.

CSI offers 40 years of experience providing state‑of‑the‑art stainless steel process equipment and service for the food, dairy, beverage, pharmaceutical, and personal care industries. Our desire is, and always has been, to create an environment where employees feel valued and choose to make life‑long careers.

Salary: $20-$22 per hour

Primary Backup for First Impression Generalist

• Staff the Front Desk when First Impressions Coordinator needs to be away.
• Provide primary roll‑over coverage for incoming calls.
• Answer and direct calls on multi‑line phone system.
• Greet and assist CSI guests.
• Sort mail and compile check deposit.
• Additional miscellaneous administrative tasks.

• Airport pickup and drop offs as needed for employees, customers, and suppliers.
• Prep employee birthday and anniversary cards for CEO.
• Assist in company event planning and set‑up.
• Meeting room organization and clean up at end of each day.
• Help execute meeting room prep and meal setup for supplier and customer visits.
• Backup for Executive Assistant.
• Run errands as needed for Executives.

• Take deposit to bank as needed.`
• Scan supplier invoices for accounts payable – daily.
• Backup to capture, map, and approve vendor invoices in IDC.
• Stuff and seal supplier check payments for accounts payable - weekly.
• Provide support and back up duties for other accounting positions.

• HS diploma, required.
• Some college or a degree, preferred.

• Intermediate Microsoft Office skills, required.
• General computer skills, required.
• Multi‑line phone system experience, desired.

More than 40 hours per week may occasionally be required in order to achieve the productivity necessary for this position. Overnight travel, Saturday, Sunday and holiday hours may occasionally be required but are not anticipated with this position. This position requires the ability to interact with employees verbally and in writing, remain in a stationary position for 80% of the workday, have close visual acuity, and constantly operate a computer and other office productivity equipment, such as a phone, copy/fax/scan machine, computer keyboard and mouse with or without reasonable accommodation.

This position also requires the ability to occasionally lift, stoop, bend, and lift office products and supplies, up to 20 pounds.

CSI has a long‑standing policy of Equal Opportunity in Employment. Our practice is to fill positions by selecting applicants who can perform the work in a competent and professional manner, with or without reasonable accommodation. We do not discriminate on the basis of age, race, color, religion, national origin, sex, sexual orientation, gender identity, genetics, disability or veteran status. Must have the right to work in the United States.

• Entry level

• Full‑time

• Strategy/Planning and Information Technology
• Industries:
  Machinery Manufacturing

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