Elementary or Middle School Administrative Assistant General

Springfield Public Schools Phelps Center for Gifted Education
- Springfield, Missouri Open in Google Maps

Starting Date: Immediately

Job Title: Elementary or Middle School Administrative Assistant
- General (218 days)

Department: Elementary and Middle School

Pay Grade: C121

FLSA Status: Non-Exempt

Reports to: Principal – Elementary or Middle School

GENERAL PURPOSE

Responsible for providing support to the School Administrative Assistant – Lead and Principal

with specific responsibilities for performing clerical functions related to supporting the

instructional program.

ESSENTIAL JOB FUNCTIONS

• Support the lead administrative assistant as needed to ensure the efficient and effective operation of the building.
• Prepare and maintain materials as directed ensuring the availability of materials in good condition when required.
• Receive and greet visitors, interact professionally and courteously, and provide exceptional service.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Manage telephone systems, answering, and screening, transferring, and responding tocalls and inquires.
• Coordinate events and meetings maintaining facility calendars, event pages, etc.
• Maintain work area in good order with needed materials, information, and resource information for visitors.
• Maintain current building district information providing reference information.
• Support and enforce building safety procedures for the work area.
• Support the operations of the building or department as directed by the supervisor.
• Perform general clerical functions such as scheduling, copying, faxing, data entry, filing, mail, etc.
• Provide clerical support for assigned administrative personnel.
• Participate in meetings, trainings, workshops, professional learning etc. conveying and/or gathering information required to perform job functions.
• Perform other duties as required / assigned.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

• High School Diploma or its equivalent.
• Minimum of two (2) years of job related experience with increasing levels of responsibility
• is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Skill based competencies required to perform the functions of the job, including operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with diverse individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
• Ability to analyze issues and create action plans.
• Ability to collaborate and communicate effectively with internal and external stakeholders.
• Ability to apply critical thinking/problem solving to improve…