Office Assistant - Jenny Lind

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Jenny Lind Hall, Springfield, MO, US

3 days ago Requisition

Salary Range: $15.00 To $17.00 Annually

We are looking for a motivated and detail-oriented Office Assistant/Resident Relations Representative to join our team. This dual role combines administrative support in the office, ensuring a welcoming and well-maintained environment for residents and guests.

Administrative Duties:

• Greet and assist residents and visitors in a friendly and professional manner.
• Answer phone calls and respond to emails, directing inquiries as needed.
• Maintain accurate records and assist with various administrative tasks, including filing and data entry.
• Assist with the leasing of units (greet visitors with professionalism, tour units with potential renters, follow up with renters, etc.)
• Help manage resident communications, such as newsletters and notices.
• Assist in scheduling maintenance requests and coordinating with vendors as necessary.
• Support the Property Manager with tasks to ensure efficient office operations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Previous experience in office administration preferred.
• Strong communication and interpersonal skills.
• Ability to work independently and manage time effectively.
• Attention to detail and a commitment to maintaining a clean and organized environment.
• Basic computer skills, including proficiency in Microsoft Office Suite.
• Flexible availability to accommodate office schedules.

• Workisperformedindoorsandoutdoorsinaresidentialsettingwithregularexposuretocold, heat, noise, people, and equipment.
• Abletoworkindependentlyorasateammember andsupportmanagerswithspecialprojects.
• Strongcollaborationskills–workswellacrossfunctionalareas—excellent relationship-building skills; able to collaborate with various levels of the organization.
• Thephysicaldemandsdescribedhere representthosethatanemployeemustmeet toperform the essential functions of this job successfully.
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop,kneel, crouchorcrawl; talkor hear, and tasteorsmell. The employee must occasionallyliftormoveupto
  50pounds.
  
  Specificvisionabilitiesrequiredbythejobincludeclose vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

• Respect :
  Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together.
• Collaboration: Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved.
• Service-Focused: Understand what internal and external stakeholders value and anticipate their needs; strive to create a meaningful experience and build lasting relationships.
• Performance: Achieving exceptional performance requires us to work on the right things at the right time and stay aligned with our business fundamentals and priorities. It also requires us to understand the business – carefully and critically analyzing our performance and metrics and weighing options and risks before making decisions.

Must be able to…