Project Compliance & Payment Specialist

Project Compliance & Payment Specialist

O'Reilly Auto Parts invites you to apply for the Project Compliance & Payment Specialist role.

Entry level

Full-time

Finance and Sales (Retail)

• Audit general contractor payment applications and verify receipt of all contractual and/or government‑required documents.
• Review contract documents submitted through Lucernex workflow for accuracy and completeness including fully executed building permit from governing authority, certificate of insurance, completed subcontractor list, hazardous material disposal documentation, order information for HVAC, Electrical, Energy Management and materials supplied by O’Reilly, etc.
• Compare schedule of values for current payment application to the progress of work as shown in the weekly field reports submitted by the general contractor.
• Work with the construction team to resolve any questionable amounts.
• Enter payment information into Lucernex budget tracking and ensure all divisions of work are within the approved amounts, including approved change orders.
• Process miscellaneous invoices received for store construction projects.
• Review submitted lien waiver documents for completeness and to ensure compliance with state requirements.
• Complete and record Notice of Commencement or Notice of Completion documents as required by each state.
• Work with the legal team to resolve any recorded liens or other legal notices received during the course of a project.
• Utilize information available in Lucernex, including site plan, legal description, tax parcel number and permitting information, to determine the appropriate governing authority.
• Research site on Google Earth and note adjacent buildings, businesses and street names.
• Verify address assigned by governing authority to confirm accuracy.
• Distribute address assignment information to appropriate groups.
• Address verification requests are received from multiple sources throughout the company; investigate and resolve as quickly as possible using similar steps.
• Track receipt of soil and concrete testing results to ensure compliance with specification.
• Review received soil compaction/proof‑roll reports and 7‑day/28‑day concrete strength testing to ensure compliance with specifications; work with construction team to resolve any questionable results.
• Submit stressing records to structural engineer for review and approval when applicable.
• Review property lease and purchase information to identify opportunities for cost sharing and reimbursement.
• Coordinate with construction team to collect cost documents from general contractor.
• Coordinate with property management team to collect monies owed.
• At project completion perform a complete audit of all invoices, change orders, lease amendments and other government documents to identify any potential duplicate payments, reimbursable deposits or other cost‑recovery opportunities.
• Utilizing Lawson project activity query and Lucernex budget tracking reports reconcile construction expenses and investigate/resolve any discrepancies.
• Prepare final project cost report and issue to finance team.

• High school diploma or equivalent.
• 2+ years of general office experience.
• Ability to work independently as well as in a team environment.
• Excellent verbal and written communication skills.
• Strong research skills, including the ability to obtain research from multiple sources, conduct valid Internet research, investigate and convey information to enable strategic decision‑making, and to research and analyze a variety of complex issues and recommend solutions.
• Ability to use relevant information and individual judgement to ensure processes comply with laws, regulations or standards.
• Possesses superior attention to detail in order to spot inconsistencies in contracts.
• Reading comprehension to interpret and apply policies, procedures and agreements.
• Critical thinking skills are a must, as is creative problem solving and time management.
• Proficiency with Microsoft Office products including Word and Excel.
• Great attention to detail and organizational skills.

• Basic math proficiency.
• 5+ years of…