Sales Assistant

Join to apply for the Sales Assistant role at 417 Magazine

Get AI-powered advice on this job and more exclusive features.

Four One Seven is looking for a Sales Coordinator to support the Owner/Publisher and Advertising Director by ensuring the smooth, organized and efficient operation of the sales function. This role bridges strategy and execution—keeping meetings, proposals, systems, and fulfillment on track so leadership can focus on growth, relationships, and results. The Sales Coordinator creates clarity, consistency, and follow-through across departments, ensuring our sales engine runs with excellence and accountability.

Primary

Purpose of the Role

The Sales Coordinator supports the Owner/Publisher and Advertising Director by ensuring the smooth, organized and efficient operation of the sales function. This role bridges strategy and execution—keeping meetings, proposals, systems, and fulfillment on track so leadership can focus on growth, relationships, and results. The Sales Coordinator creates clarity, consistency, and follow-through across departments, ensuring our sales engine runs with excellence and accountability.

Essential

Functions and Performance Areas of Sales Coordinator

• Partner with the Owner/Publisher and Advertising Director to manage day‑to‑day sales operations and priorities.
• Coordinate, schedule, and prepare for internal and client meetings, ensuring materials and proposals are accurate and polished.
• Track action items and follow-ups to ensure nothing falls through the cracks.
• Build, update, and format sales proposals, presentations, and reports.
• Maintain updated rate sheets, fulfillment details, and product information across all systems.

Executive & Sales Support

• Partner with the Owner/Publisher and Advertising Director to manage day‑to‑day sales operations and priorities.
• Coordinate, schedule, and prepare for internal and client meetings, ensuring materials and proposals are accurate and polished.
• Track action items and follow‑ups to ensure nothing falls through the cracks.
• Build, update, and format sales proposals, presentations, and reports.
• Maintain updated rate sheets, fulfillment details, and product information across all systems.

Systems, Process & Data Management

• Serve as the go‑to for maintaining accuracy in company CRM, client data, and tracking systems.
• Monitor pacing, renewals, and revenue reports; flag trends and opportunities.
• Partner with finance and account services to keep contracts, collections, and fulfillment aligned.
• Ensure accountability systems and reporting processes are current, efficient, and clearly documented.
• Manage updates to sales materials and collateral in collaboration with design and marketing teams.

Cross‑Department Collaboration

• Act as the communication bridge between sales, creative, production, and finance to keep campaigns moving smoothly.
• Coordinate rollout efforts for new issues, events, and special projects to ensure all teams have the resources they need.
• Support new account executive onboarding with tools, process training, and system guidance.
• Oversee client communication logistics (e‑blasts, updates, notices) in partnership with internal teams.

Culture of Excellence

• Uphold the 417 standard of professionalism, responsiveness, and excellence in every client and internal interaction.
• Anticipate needs, solve problems before they escalare, and bring solutions that move the team forward.
• Champion organization, accountability, and positive energy—ensuring our processes support our people and our performance.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Sales and Business Development

Industries

• Book and Periodical Publishing

Referrals increase your chances of interviewing at 417 Magazine by 2x

Apply BELOW