Administrative Assistant

Location: Springfield, OH
Schedule: Full-Time, On-Site
Pay: Based on Experience

We are seeking a highly organized Administrative Assistant to support safety, compliance, training, and contractor management activities. This role is ideal for a detail-oriented professional who enjoys working with documentation, managing multiple priorities, and providing excellent internal and external customer support.

• Prepare and report Health, Safety, and Environmental (HSE) metrics on quarterly and annual schedules for the United States, Canada, and Mexico
• Upload and maintain compliance documentation, including OSHA logs, workers' compensation records, insurance documents, and other required records
• Respond to inquiries from customers and internal departments regarding compliance and contractor management requirements
• Coordinate new client requests and contractor management subscriptions
• Maintain and distribute insurance and compliance documentation
• Forward client documentation and training requirements to field personnel
• Process online training requests, including urgent requests as needed
• Maintain training records and supporting documentation
• Coordinate annual Certificate of Insurance (COI) renewals for a large volume of clients
• Communicate compliance changes that may affect access to customer sites
• Provide general administrative support to safety and compliance programs

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Self-starter with the ability to work independently
• Proficiency in Microsoft Excel, Word, Outlook, and other business software platforms
• Ability to learn and navigate multiple compliance and contractor management systems
• Strong attention to detail and accuracy
• Professional customer service skills
• Ability to prioritize deadlines in a fast-paced environment

• Administrative, office support, safety, compliance, or contractor management experience
• Experience maintaining records, tracking documentation, and processing business-related requests
• Experience working with insurance, training, or compliance documentation is a plus

• A dependable professional who follows through on tasks
• A strong communicator who can work with both internal teams and external clients
• Someone who takes pride in organization, accuracy, and customer service
• An individual capable of managing multiple projects while meeting deadlines