Office Admin

About The St. James

The St. James is a premier sports, wellness, and entertainment brand. Our 450,000‑square‑foot flagship complex in Springfield, VA offers world‑class sports venues, elite training spaces, recovery amenities, and athletic and wellness programs. We also operate Performance Club locations in Springfield, VA, and Bethesda, MD, providing group classes, customized training, recovery, and high‑performance programming.

The Office Administrator serves as the central hub of camp operations, supporting daily logistics, communication, and administrative functions. This role ensures smooth check‑in/check‑out, accurate record‑keeping, and clear communication between families, counselors, and leadership. Office Admins maintain organization, professionalism, and a welcoming front‑of‑house experience for all campers and parents.

• Manage daily check‑in and check‑out procedures
• Track attendance, rosters, group assignments, and camper movement throughout the day
• Serve as the primary point of contact for parent questions, updates, and concerns
• Assist with medical, incident, and safety documentation
• Communicate essential information to counselors and camp leads
• Maintain organized records, schedules, forms, and supply inventories
• Support the coordination of special events, weekly showcases, and field usage
• Promote a friendly, customer‑service–driven atmosphere at all times
• Assist the leadership team with administrative tasks as needed

• Strong customer service and communication skills
• Highly organized with the ability to manage multiple tasks at once
• Prior experience in administration, camp operations, recreation, or youth programs preferred
• Comfortable using basic computer systems, spreadsheets, and scheduling tools
• Calm, professional demeanor in a fast‑paced environment

The St. James is an equal opportunity employer committed to diversity and inclusion. We welcome qualified applicants from a variety of backgrounds inclusive of their race, color, religion, sexual orientation, gender, gender identity, expression, genetic information, national origin, age, disability, or status as a disabled or Vietnam‑era veteran.