Office Management​/Staff Officer

Office Management/Staff Officer

Sphinx is seeking Office Management/Staff Officers – Skill Level 3 to support our clients Human Development mission. We are hiring for multiple positions across three functional areas:
Foreign Language Programs, Office & Staff Management, and Human Resources & Recruiting.

These roles contribute to workforce initiatives, program operations, communications, records and task management, and other Human Development activities. Candidates will be considered for the functional area that best aligns with their qualifications.

Across these positions, responsibilities may include:

• Coordinate meetings, conferences, training, calendars, travel, and program activities.
• Manage taskers, correspondence, records, personnel actions, and administrative requirements.
• Prepare reports, briefings, staff summaries, meeting materials, and professional correspondence.
• Maintain program and personnel information using People Soft, SharePoint, and other systems.
• Coordinate with other office locations, DoD, Intelligence Community partners, leadership, and other stakeholders.
• Research, analyze, and organize information to improve processes and meet program and workforce requirements.

Functional Area

s & Qualifications

Coordinate foreign-language testing and training activities, including DLPT/OPI administration, testing records, proficiency pay actions, course facilitation, and related workforce programs.

Required:

• 6+ months using DTS and Share Point
• 12+ months managing formal taskers

Preferred:
Level 1 foreign-language proficiency under the DLPT and familiarity with Human Language Technology tools.

Manage day-to-day office and program operations, including records, taskers, meetings, correspondence, briefings, Career Service activities, and administrative processes.

Required:

• 12+ months managing records in accordance with NARA requirements
• 12+ months writing staff summaries and reports; creating and refining complex PowerPoint briefings

Preferred: 24+ months working within the Intelligence Community.

Coordinate recruiting and hiring activities, applicant and pipeline management, HR documentation, career service coordination, and human capital processes.

Required:

• 12+ months working within the Intelligence Community
• 12+ months directly supporting senior leaders (General/Flag Officer, SES, or corporate equivalent)
• 24+ months using SharePoint and electronic publishing applications such as Microsoft Office
• Bachelor's degree or equivalent demonstrated experience in Human Resources or a related field

Preferred:
Knowledge of systems such as SharePoint and People Soft; advanced education in Human Resources or a related field.

About Sphinx

Sphinx is a mission-focused intelligence, counterintelligence, and cyber solutions firm founded in 2018 by professionals from the Special Operations, Intelligence, and Cyber Warfare communities. We partner with Defense, Intelligence, and Commercial clients to deliver exceptional personnel and transformative mission capabilities that advance complex, multi-domain intelligence and security missions.

As a small business, Sphinx offers direct mission impact, technical leadership opportunities, and an operator-driven culture that larger companies cannot match.

What Sphinx Offers

• Career Growth: Sphinx's Level-Up Employee Advancement and Performance (LEAP) Program provides structured career progression tied to technical certification achievement, mission performance, and leadership development.
• Competitive Compensation: Market-benchmarked compensation with annual reviews calibrated to the cleared workforce environment.
• Solution-Focused Culture: Direct access to leadership and a Be-Know-Do culture where experienced professionals are empowered to identify and implement solutions that contribute directly to mission outcomes.

Benefits Highlights

Sphinx offers a competitive benefits package, including a 401(k) with corporate match, company-paid health, vision, dental, disability, and other insurance options. We also offer incentives and professional development opportunities designed to support the growth and well-being of our employees.

Equal Opportunity Employer

Sphinx LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.