Assistant Facilities Manager

Cox Enterprises is hiring an Assistant Facilities Manager to join our team! The Assistant Facilities Manager will oversee facilities operations and ensure appropriate space utilization, facility maintenance, safety, and adherence to OSHA requirements. Analyze facility needs for anticipated company growth/shrinkage. Oversee general construction and installation of furniture and equipment for new locations and facility transitions. Manages office relocations for both small- and large-scale moves.

Works closely with Conservation & Sustainability leaders and teams to ensure company facilities meet and exceed environmental and related stewardship goals.

• Monitors facility related support services for effectiveness, quality, and cost.
• Mechanical and electrical systems maintenance and upkeep.
• Utility systems monitoring, office space planning, configuration, and management, spot cleaning, repairing, and painting, office and/or plant security monitoring (e.g., key card maintenance and visitor log system).
• EHS monitoring.
• Disaster recovery and business continuity planning.
• Ensures facilities and office environments meet business needs and are conducive to a productive work environment.
• Ensures compliance with all federal, state, and local commission and agency rules and regulations.
• Responsible for the day-to-day work and assignments, and provides support to resolve issues and ensure quality results.
• Ensures building safety and maintenance of all assets within each facility, surrounding property, and the safety of all assigned personnel.
• Coordinates the pre‑qualification, bidding, proposal evaluation, and subcontractor selection process for maintenance contracts. Ensures cost control, quality, and completeness of work and expedient reactions to emergencies.
• Assists with development and management of the Facility's Capital projects, Operating, and Maintenance budgets.
• Maintains critical building infrastructure, including UPS, battery backups, generators, and HVAC. Manages vendors, contractors, and professional consultants, which may include pest control, plumbing, landscaping, HVAC, electrical, fire suppression systems, employee dining facilities, mailroom, and other trade third‑party vendors associated with building maintenance.
• Maintains documentation of life safety systems / fire suppression systems.
• Oversees day‑to‑day property activities, including contractors, consultants, and maintenance.
• Serves as a secondary point of contact for the FM, handling inquiries from in‑house Cox customers and representatives regarding building projects.
• May establish key delivery dates and oversee maintenance‑related project completion through customer occupancy, providing a turnkey solution to end‑users.
• Works to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide outstanding customer service.
• Coordinates project meetings with in‑house and third‑party outside maintenance contractor representatives.
• Responds to emergency calls, may assume the lead role in evaluating damage, and takes necessary steps to protect customers, employees, and property, notifying Leadership per local Escalation Plan.
• Reviews the FMS work request queue daily and takes action on tickets as directed or needed to meet the needs of the business.
• Operates and adjusts Building Management Systems (BMS) for seasonal and local comfort.
• Engages with local onsite customer leaders and employees to resolve issues or concerns.
• Investigates building issues and works with all parties to drive a resolution.

Required:

• Bachelor's degree in a related discipline and 4 years' experience in a related field. The right candidate could also have a different combination, such as a master's degree and 2 years' experience; or a High School Diploma/GED + 8 years relevant experience will be considered in lieu of a degree.
• Requires strong knowledge of MS Office Applications, i.e., Excel, Word, Outlook, and PowerPoint.
• Excellent decision‑making, organizational, multi‑tasking, math, written, verbal, and collaborative skills to work effectively with teams throughout the organization.
• Valid local…