Military Event Planner

Human Capital Resources and Concepts Inc. (HCRC) is a consulting firm that specializes in resource management capabilities that are utilized in all federal organizations. Our consultants have in-depth training and work experience in Department of Defense and other federal entities which includes the Intelligence Community. We have subject matter experts in all source analysis, mission support services, and information technology. Our services are structured to address everything from major strategic issues to more basic problems affecting everyday business practices.

No matter the requirement it is our commitment to deliver objective, informed, and actionable plans to assist your organization.

HCRC is seeking a Military Event Planner with an active Top Secret Security Clearance in the Washington DC area. This position does require military background experience. If yourself, or someone you may know is interested, please feel free to forward all resumes to

The Event Planner will be responsible for coordinating and facilitating in‑person or virtual meetings or special events.

In this role you will…

• Participate in the planning and implementation of forums, workshops, seminars, round tables, data exchanges, symposiums, and/or conferences (herein 'events') as directed.
• Coordinate all aspects of events in accordance with customer specifications including assisting with selecting and negotiating event locations/sites.
• Coordinate with and schedule event participants.
• Work with team to promote speaking and attendance opportunities as well as working out scheduling to afford key participants access and contribution to the event.
• Develop event information papers, handouts, materials, advertisement, and after‑event summaries for each event; for example design, development, and coordination on agendas, participant materials, and related documentation (timelines, handouts, biographies, etc.).
• Identify, in conjunction with DoD oversight and input, key speakers/panelists for events.
• Draft, coordinate, and send invitations (hardcopy and/or digital depending on event).
• Track RSVPs and advocate for alternate invitees if alternate choices are required/desired.
• Write after‑event reports to summarize proceedings, assess outcomes, and share knowledge.
• Manage logistical arrangements for conferences including reimbursement forms, invoices, and reports after event has ended.

• A “disabled veteran” is one of the following:
  • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
  • a person who was discharged or released from active duty because of a service‑connected disability.
• A “recently separated veteran” means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
• An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
• An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

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