Administrative Assistant - Communications & Operations

In this role, you will provide day-to-day administrative support across the school while also taking responsibility for creating engaging content for the school’s social media channels and newsletters. Working closely with academic, boarding and administrative teams, you will help ensure the smooth flow of information and administrative processes across departments, while contributing to communications that reflect the unique spirit, values and excellence of Institut auf dem Rosenberg to a global audience.

• Provide day-to-day administrative support across the school and to different departments as required
• Create, edit, and manage engaging content for the school’s social media channels and newsletters
• Support the administration and communication of school events, including workshops, conferences, parent-teacher meetings, and other activities
• Liaise with faculty and staff to gather, organise, and communicate information effectively
• Respond to enquiries from students, parents, staff, and external contacts in a professional and timely manner
• Support admissions-related communication and administrative tasks
• Prepare correspondence, documents, presentations, and other administrative materials as required
• Maintain accurate records, databases, filing systems, and documentation
• Assist with scheduling, meeting coordination, data entry, and general office administration
• Coordinate with administrative colleagues to support efficient workflows and the smooth running of day-to-day operations
• Undertake other reasonable administrative and coordination tasks according to the operational needs of the school

• Bachelor’s degree in Administration, Business, Communication, Media, Education, or a related field
• Experience in administration and coordination, ideally alongside communications or social media responsibilities
• Proven expertise in Adobe Photoshop and Adobe Premiere Pro
• Strong organisational skills and the ability to manage multiple priorities and deadlines
• Excellent written and spoken English, with strong attention to detail
• Strong IT skills, including Google Workspace or Microsoft Office Suite
• Excellent interpersonal skills and confidence working in a diverse international environment
• A proactive, flexible, and collaborative approach, with discretion when handling confidential information
• Experience in international education or a school environment is an advantage

Institut auf dem Rosenberg is a prestigious and leading independent boarding school for students aged 4-19 years, offering an international education to pupils from all over the world. We have pioneered ways to educate children and young adults according to their individual abilities, talents and goals for the past 130 years.

Our value-based philosophy is to educate students in preparation for the challenges of the 21st Century. The school offers International GCSEs and A-Levels, US High School Diploma with Advanced Placement examinations as well as the IB Diploma.

The school also operates a one-of-a-kind Talent & Enrichment programme offering an abundance of co-curricular and sports programmes as well as the world’s first school-owned Creative Lab, a learning and experimentation environment.

• a rare opportunity to work in a highly successful, entrepreneurial and internationally renowned school.
• a truly international environment with outstanding facilities.
• collaborative colleagues committed to excellence.
• an entrepreneurial working atmosphere, dedicated to ensuring every student can follow an individual development plan IDP® to maximise their potential.
• attractive remuneration package and optional accommodation for those relocating to Switzerland.

Any offer of appointment will be subject to child-protection screening, including reference checks with previous employers and clearance from the Disclosure and Barring Service (previously known as CRB) or an equivalent authority. Applicants must already possess the legal right to work in Switzerland, which includes holding a valid work permit or Swiss/EU citizenship that permits employment within the country.

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This job description outlines the general nature and key…