Vending Operations Clerk

Job Description - VENDING OPERATIONS CLERK (260003P8)

Job Description

VENDING OPERATIONS CLERK

Job Summary:

Performs a variety of clerical and administrative duties which involve preparing statistical and financial data, maintaining files and typing correspondence.

Duties and Responsibilities:

• Receives various cash reports from Vending Attendants.
• Verifies and makes extensions on total amount of items sold and computes total sales for individual machines. Determines overages/shortages and records on correct document using established guidelines and procedures.
  
  Posts to Master List of Vending Machines and completes monthly sales for each machine.
• Balances with Accounting/Budget Department on a monthly basis all sales/cash figures from Contractors.
• Compiles/prepares Supplemental Report of Goods Received for monthly payment to Contractors. Forwards to appropriate office for processing and payment.
• Prepares Monthly Vending Machine Report on gross sales, selling price and gross profit of Exchanges owned and Contract or owned machines. Completes operating expenses, payroll, etc., and forwards to NEXCOM.
• Prepares appropriate documents of all machines serviced by the Navy Exchange. Completes end of the month documents using established procedures. Breaks down expenses from documents and balances Monthly Vending Machine Report Sales with the Accounting Department.
• May be required to prepare Distribution of Profit Report for Bowling Alley and Navy Lodge for submission to NEXCOM.
• Receives/files Merchandise Transfers from K4, verifies/extends total cost value, forwards documents to appropriate office and maintains log.
• Receives and makes telephone calls from customers on broken machines. Determines the identity of the caller and records pertinent information. For contractor owned machines, notifies contractors of problems. Provides information in response to operation inquiries to appropriate officials and solves minor problems.
• Prepares Loss and Damage Claims for clothes washers and dryers. Follows through ensuring reimbursements are made by Navy Exchange to patrons and charge to operating expenses.
• Requisition s and maintains adequate supplies for machines. Maintains Stock Record Cards by date, merchandise transfer number, total unit balance of warehouse inventory.
• Maintains Time Cards of associates and Reconciliation of Inventories of sales. Also, maintains Sub-Custody Change Fund from Accounting Office.
• Maintains department files and NEXCOM Notices, Instructions, Manuals, Navy Exchange Instructions, etc., makes changes, additions and deletions as necessary.
• Types a variety of correspondence.
• Works under the general supervision of a designated supervisor. Work is performed independently and within the framework of established policies, procedures and guides, and is reviewed for accuracy, neatness and adequacy. Refers unusual problems to supervisor for resolution.
• Performs other related duties as assigned

GENERAL

EXPERIENCE:

1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

AND SPECIALIZED

EXPERIENCE:

1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

OR SUBSTITUTION OF EDUCATION FOR

EXPERIENCE:

1/2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.