AP​/Payroll​/HR HCC

Job Purpose

Performs day-to-day payroll, human resources, insurance and business office functions of the facility in accordance with established procedures, and as directed by the Administrator.

• 1.Creates and maintains an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and ad staff.
• 2.Develops, encourages, and maintains good communication between and among departments, residents, staff, visitors, etc.
• 3.Answers all job reference requests according to company policies and procedures.
• 4.Assists in reporting and resolving complaints and grievance from residents, families, visitors and partners.
• 5.Balances payroll account upon receipt of monthly bank statement.
• 6.Completes all reports per deadlines as required by the Corporate Office.
• 7.Completes and tracks all employee data changes and forwards to Corporate Office with payroll
• 8.Completes and tracks employee deductions and enters in payroll.
• 9.Completes employee payroll according to corporate procedures.
• 10. Completes master file forms for all new partners and forwards to Corporate Office with payroll.
• 11. Completes wage requests when accompanied by signed release from employee/former partners.
• 12. Complies with established universal precautions and isolation procedures.
• 13. Covers Receptionist duties when needed.
• 14. Ensures proper filing and handling of all information which is in employee personnel and information files.
• 15. Enters new partners into automated time clock.
• 16. Follows all company policies and procedures, state and federal laws and regulations and charged with reporting violations to the appropriate supervisor.
• 17. Inputs all bills in house every Friday on Accounts Payable template.
• 18. Processes applications and pre-employment documents
• 19. Keeps supervisor informed of daily activities, and issues. Proposes solutions to issues.
• 20. Maintains attendance, PTO schedules and records employee earning notice, counseling and other disciplinary action.
• 21. Maintains complete files on all partners including personnel information, physicals, evaluations, immunization, licensure, certification, etc.
• 22. Maintains confidentiality of all information in accordance with the Privacy Act, as well as, established personal policies governing the release of information.
• 23. Maintains privacy of records, conditions and other information relating to residents, partners and facility.
• 24. Maintains rehire eligibility status files on former partners.
• 25. Makes copies of all bills on input sheet and overnight the template form along with the original bill to Corporate
• 26. Makes necessary corrections and or adjustments to employee time cards upon verification by authorized supervisor.
• 27. Makes sure all vendors are sent to contracting for approval along with sanction check and w-9 form.
• 28. Makes sure drug test is performed prior to hire. Make sure PPD skin test is done and has a negative prior to hire.
• 29. Makes sure licenses and certification are current and unrestricted for the state prior to hire and per renewal regulations.
• 30. Monitors workers compensation claims and coordinate work between employee and insurance carrier.
• 32. Prints, prepares and distributes timecards and payroll checks.
• 33. Processes, records and tracks Family Medical Leave on partners.
• 34. Records and tracks PTO requests on all partners.
• 35. Schedules orientation, assembles orientation packets and personnel file. Be the lead person for the 4-day orientation process, order uniforms, and get pictures for picture name badges form camera to disk to send to Norcross.
• 37. Responsible for preparing and mailing separation notices and termination process timely
• 38. Reviews monthly statements from vendors so that invoices are paid in a timely manner.
• 39. Completes an audit of all bills dated for that month that are still in house on the last Friday of each month
• 40. Verifies all timecards and sign sheets for accuracy in preparation for payroll
• 41. Makes sure all orientation papers are signed and dated and placed into personnel file.
• 42. Monitors worker’s compensation claims and coordinate work between employee and insurance carries.
• 43. Ensures that the daily census and nursing hours are done and sent to Corp. by 11:00 daily.
• 44. Participates in counseling and termination meetings

• Participates in center/agency surveys (Licensure / JCAHO) and any subsequently required reports.
• Attends and participates in continuing educational programs to keep abreast of changes in your field as well as to maintain current license/certification, as required.
• Attends and participates in mandatory in-services.
• Honors patients/residents’ rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints.
Complies with corporate compliance program.
• Reports job-related functions/tasks that involve occupational hazards including exposure to blood and body fluids and others as necessary.
• Follows…