Hire Administrator​/HR Admin, Office Administrator​/ Coordinator

Location: Saint Neots

Hire Administrator

Location:

St Neots
Full-time | Permanent
February 2026 start

Interaction Recruitment is proud to be working on behalf of a well-established and respected organisation to recruit a Hire Administrator. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced, customer-focused environment and enjoys being at the heart of a busy hire and operations team.

The Role

Reporting to the Hire & Events Manager, the Hire Administrator will play a key role in supporting the hire function, ensuring smooth coordination between sales, operations, logistics, and customers. You’ll be responsible for maintaining accurate hire records, supporting the sales process, and delivering a high standard of customer service throughout the hire lifecycle.

Key Responsibilities

Provide comprehensive administrative support to the hire team
Prepare hire reports and maintain accurate hire documentation and databases
Coordinate and schedule hire-related meetings
Prepare and issue quotes, sales orders, purchase orders, contracts, and delivery notes
Assist with hire proposals and quotations, including proofreading materials
Coordinate order processing and shipping/delivery planning for equipment
Liaise with customers and couriers via phone and email, keeping customers informed of order status
Arrange equipment despatch and manage the administration of equipment returns
Respond promptly to email and phone enquiries
Carry out general office duties including filing, data entry, and answering calls
Work closely with internal departments to ensure customer needs are fully met
About You

Minimum 2 years’ experience in an administrative role
Highly organised with excellent time management skills
Strong attention to detail and accuracy
Confident communicator, both written and verbal
Proficient in Microsoft Office
Able to work independently as well as collaboratively within a team
Comfortable working in a fast-paced environment with changing priorities
Proactive mindset with a focus on continuous improvement
What’s in It for You?

A varied and responsible administrative role with real impact
Opportunity to work within a collaborative, customer-focused team
Exposure to hire, logistics, and sales support processes
A supportive environment that values integrity, teamwork, and development
Interaction Recruitment is acting as the recruitment partner for this vacancy. All applications will be handled in confidence.

If you feel you have the necessary skills and experience to step into this Hire Administrator position, apply today to find out more about this opportunity and how Interaction Recruitment can support your next career move.

INDPB