Non-Clinical - Admin Assistant

Profession: Medical Secretary

Specialty: Hematology Oncology

Duration: 13 months

Shift: Day

Hours per Shift: 8

Experience: Required 1 year, Preferred 5 years

License: N/A

Certifications: Required N/A, Preferred N/A

Must-Have:

• Customer Service
• Scheduling
• Multi-tasking

Description:

To assist the Medical Staff Coordinator, Medical Director, and Vice President of Medical Administration in gathering, coordinating, and distributing data, minutes, correspondence, and other duties pertaining to the functioning of the Medical Staff. Responsible for coordinating and providing staff support for specified Medical Staff functions. For the Committees and Department Meetings of:
Department of Medicine, Quality Assurance Committee, and Graduate Medical Education. Following responsibilities apply for various courses and programs supported by the Assistant Director of the Residency Program. Assures meeting room assignments and reservations and provides members with written notice of scheduled meetings. Prepares agenda and attends meetings if requested. Produces accurate minutes of meetings within one week after receipt of drafts and submits for necessary approvals.

Types related correspondence received within two weeks. Follows up on action items from meetings and maintains a current attendance record for all medical staff meetings. Produces on-call schedules for the department and communicates changes as received. Maintains current listings of available physician mailboxes and distributes mail accordingly. Performs secretarial functions to support Medical Staff activities. Receives incoming telephone calls, records messages accurately, and places outgoing calls.

Retrieves and delivers mail in a shared basis with other secretarial staff. Coordinates duplication, collation, distribution, and filing of materials regularly. Documents requisitions for office supplies and requests for equipment. Performs other assignments directed by the Medical Staff Coordinator, Medical Director, or Vice President of Medical Administration. Provides back-up support to other secretaries as assigned. Performs miscellaneous or special assignments as required.