Contract Administration Assistant

SUMMARY

• Clerical work and administrative business detail.

• Read and route incoming mail.
• Type and transmit correspondence for Marketing and Contract Administration.
• File correspondence and other records.
• Answer telephone and provide information or route calls and place outgoing calls.
• Schedule meetings.
• Assist with preparation and maintenance of quote files.
• Assist Contract Administration.
• Provide receptionist back-up relief.
• Record minutes of staff meetings.
• Assist with client/customer relations.
• Complete department supply orders.
• Compile and distribute memos and correspondence.
• Assist with logging Request for Quotes (RFQ's) in ERP system for quote number assignment and ensure data is current.
• Assist with researching parts history (includes NSN history).
• Initiate job quote packages for Contract Administration and Estimating and ensure timely response.
• Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control.
• Maintain quote file and log according to status (In process/Cancel/No Bid/Tracking, etc.).
• Acquire proposal status from Estimating Department and customers and update electronic system.
• Print ERP report and updating ERP as required by Contract Administrators.
• Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
• Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

• Be familiar with and understand Atec Quality Policy and company objectives.
• Understand required AS9100/ISO specific Procedures and Work Instructions.
• Complete all records required by Procedures and Work Instructions.
• Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).
• Participate in AS9100/ISO training as required.
• Cooperate with Auditors.
• Report any deviations to appropriate area manager/supervisor.

• High school diploma or General Education Degree (GED); or one to three years related experience; or combination of education and experience.
• Proficiency with computer software including Microsoft Office.

• Employee is regularly required to stand or sit, usually at a computer and/or typewriter for an extended period of time and occasionally to stoop or kneel.

• Noise level in the work environment is usually moderate.
• Extended work hours and/or travel may occasionally be required

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

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