Accounts Administrator

Experienced Accounts Administrator

Reporting to:
Operations Manager

Overview

This role is suited to an experienced accounts administrator. The position requires strong knowledge of day-to-day accounting processes and an ability to work with accuracy and efficiency in a busy office environment. The successful candidate will be expected to perform at the level of their qualification and contribute to the smooth and effective running of the finance function.

Key Responsibilities

Purchase Ledger

Accurately logging and coding purchase invoices into the accounts system

Matching invoices with purchase orders and resolving discrepancies

Reconciling supplier statements and ensuring timely resolution of queries

Preparing and processing supplier payments, including posting to Sage

Liaising with suppliers by phone and email regarding account querie

Sales Ledger

Raising and issuing sales invoices

Posting sales receipts and allocating against customer accounts

Preparing and distributing customer statements

Supporting credit control, including monitoring overdue accounts and assisting in dispute resolution

Banking and Cashbook

Daily downloads and processing of bank transactions

Preparation and posting of cashbook entries

Performing bank reconciliations in line with month-end timetable

Payroll Support

Assisting with weekly payroll processing, including collation and checking of hours

Supporting payroll administration tasks as required

Month End and Reporting

Assisting with import and export of invoices between the business system and Sage

Supporting month-end tasks including journals, accruals, and recurring entries

Assisting with aged debtor and creditor reporting

Supporting stock reporting and reconciliations

Administration

Answering incoming telephone calls and handling queries professionally

Filing and maintaining accurate financial records

Providing assistance on ad hoc projects and group tasks as required

Skills and Experience

Previous experience in an accounts administration role

Good knowledge of purchase and sales ledger processes

Strong numerical and analytical skills

Ability to reconcile accounts and identify discrepancies

Proficiency in Sage Line 50 and Microsoft Office

Excellent attention to detail and accuracy

Ability to work independently and as part of a team in a small but busy environment

Strong communication and interpersonal