Vehicle Sales Administrator

A well-established car dealership in Stoke on Trent is looking for a full-time sales administrator to join their team. The successful candidate will be supporting the wider sales department to ensure accurate recording and processing of customer vehicle transactions.

• Coordinating the ordering of new vehicles to correct specifications
• Managing used vehicle processes
• Preparing and processing invoices for new and used vehicle sales
• Maintaining accurate and compliant sales documentation in line with company and manufacturer requirements
• Overseeing all customer transaction documentation from initial order to final delivery
• Maintaining and updating internal systems, databases, and spreadsheets
• Managing accurate vehicle stock control, including funding records
• Updating customers in the Dealer Management System (DMS)
• Raising tickets for internal preparation work and accessory fitments
• Auditing files and escalating discrepancies to Accounts and Sales Management
• Tracking and reporting monthly new vehicle sales figures
• Ensuring timely removal of sold vehicles from stock systems
• Managing sold orders not held in stock
• Handling outbound vehicle transfers, ensuring compliance with documentation, stock updates, and payment processes
• Verifying incoming vehicle deliveries against orders and updating stock records accordingly
• Applying practical knowledge of AFRL and vehicle taxation procedures

• Proven Motor Trade experience (essential)
• At least two years' experience in a Sales Administration role
• Highly organised, with strong time-management and prioritisation skills
• Flexible and proactive
• Exceptional attention to detail
• Strong computer literacy and system skills
• Excellent customer service and communication skills, both written and verbal
• Full, valid UK Driving Licence

This role is commutable from:
Stoke on Trent, Keele, Newcastle under Lyme, Crewe, Congleton, Eccleshall, Stone and surrounding areas.

This role would suit candidates with the following experience:
Vehicle Sales Administrator, Sales Administrator, Car Sales Administrator.

Monday to Friday, 8:30 am – 5:30 pm

£27,000- £32,000 Per Annum

Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.