HR and Finance Co-ordinator

£32,000.00 to £35,000.00 per year, £32000.00 - £35000.00 a year

Contract Type:

Permanent

Hours:

Full time

Disability Confident:

No

Closing Date:

03/04/2026

KEY WORKING RELATIONSHIPS GP First Ltd Senior Management Team Staffordshire GPN Foundation School Director Staffordshire Training Hub Manager Programme Leads and Workforce Leads External training providers and placement organisations Accountants and finance representatives Primary Care Networks (PCNs) External employment advisors DUTIES (which may include, and may not be limited to):
Human Resources and Workforce Administration Lead the HR administrative function, ensuring compliance with employment legislation and organisational policy.

Manage end-to-end recruitment processes including advertising, shortlisting co-ordination, interview arrangements, pre-employment checks (including right to work, references, DBS), and onboarding.

Issue contracts, offer letters and variation letters in line with employment legislation.

Maintain accurate and confidential personnel records.

Monitor sickness absence and annual leave in line with policy, escalating concerns appropriately.

Support appraisal processes and maintain appraisal tracking systems.

Co-ordinate induction programmes for new starters.

Support leaver processes including exit documentation and asset recovery.

Provide first-line HR advice to managers, liaising with external employment advisors where required.

Contribute to workforce reporting including ARRS workforce claims submission.

Maintain and regularly review policies and procedures to ensure they remain up to date, compliant with current legislation, and aligned with organisational best practice.

Finance & Resource Management Raise, process and reconcile invoices using internal accounting systems.

Undertake monthly financial reporting and payment reconciliation.

Maintain accurate financial records to support external accountants.

Support financial year-end procedures, including preparation of documentation, reconciliation of accounts, and liaison with external accountants where required.

Monitor income streams and undertake credit control to maintain organisational financial stability.

Submit workforce claims and ensure accurate supporting documentation.

Administer online pension processes, including NHS Pension scheme administration, ensuring timely submissions and compliance with statutory and regulatory requirements.

Manage stock, supplies and office resources within budgetary limits.

Governance & Quality Assurance Ensure administrative systems support regulatory and governance requirements.

Maintain compliance documentation and audit trails.

Support policy review cycles and documentation updates.

Organise and service meetings including preparation of agendas, collation of papers, accurate minute-taking and action tracking.

Maintain forward planner schedules and governance trackers.

Ensure actions from meetings are documented and monitored through to completion.

Undertake day-to-day CQC operational responsibilities, including maintaining Standard Operating Procedures (SOPs), monitoring ongoing compliance to ensure regulatory requirements are consistently met.

Placement Co-ordination and Apprenticeship Support Support co-ordination of multi-professional placements to meet agreed annual placement hour targets.

Liaise with placement providers across healthcare sectors.

Monitor and report placement hours to ensure learners meet required external placement requirements.

Support financial monitoring and invoicing processes Executive and Strategic Administrative Support Provide high-level administrative support to the GPN Foundation School and programme leads.

Co-ordinate recruitment, on-boarding and governance processes.

Organise strategic meetings, conferences and events.

Produce high-quality documentation including reports, spreadsheets, minutes and presentations.

Maintain action logs and ensure timely follow-up of agreed actions.

Support financial monitoring and invoicing processes.

Communication and Stakeholder Engagement Communicate effectively with internal and external stakeholders via telephone, email and face-to-face contact.

Handle confidential and…