Administrative Assistant

General Purpose

Working with all staff within the Assigned School or Department, the Administrative Assistant will perform general clerical duties to support school/department operations. Successful candidates will demonstrate strong attention to detail in record keeping and written communication and the ability to work well with colleagues and the public.

Job Title:

Administrative Assistant

Department:
Department/School Based

Pay Grade:
Clerical Salary Scale C13

Work Calendars:
Service 185 Days

FLSA Status:
Non-Exempt

• Support effective communications
  • Prepare, type, print, and distribute a variety of written materials through established communication systems (e.g., newsletters, emails, websites)
  • Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions
  • Providing copy-editing and other quality check support to colleagues
  • Maintain accurate, accessible archives of all communications
  • Develop and maintain contact databases as required
• Manage public inquiries with strong customer service
  • Welcome and screen visitors and callers
  • Identify needs of visitors and callers, address questions directly when possible, and triage requests to appropriate colleague
• Support and demonstrate core values of SCPS
  • Engage in ongoing professional development relevant to position.
  • Respond promptly and thoroughly to written and oral requests for information.
  • Maintain a clean, neat appearance, appropriate to position.
  • Maintain a record of appropriate attendance and punctuality.
  • Serve as an optimal role model for students, colleagues, and the general public.
  • Work in close harmony with colleagues, supervisors, and co‑workers.
  • Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
  • Perform other related duties as required/assigned.

• High school diploma or equivalent required; coursework or certifications related to clerical duties preferred.
• Two (2) years of professional experience required; prior experience in clerical roles preferred.

• Knowledge
  • Appropriate professional English grammar, usage, spelling, punctuation, and publication
• Skills
  • Use of Microsoft Office, especially Word, Excel, and Power Point
  • Use of Google Drive, including Docs, Sheets, Slides, and Forms
• Abilities
  • Deliver effective written and verbal communication
  • Manage time and tasks effectively
  • Consistently implement SCPS policies, regulations, and procedures relevant to office operations
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Work on multiple projects while meeting all deadlines
  • Show sustained effort and enthusiasm in quality and quantity of work

• Work environment is inside, with moderate noise, temperatures that are controlled, and no exposure to chemicals or other negative air quality elements.
• The work is light work, requiring exertion of up to 20 pounds of force to move or lift objects.
• The following physical and mental abilities are representative of those expected to complete the essential functions of the job:
  • Standing for prolonged periods
  • Sitting for prolonged periods
  • Repetitive motions with the hands, wrists, or fingers
  • Ability to feel, grasp, or hold objects by hand
  • Discernment of colors visually
  • Discernment of letters or numbers
  • Understanding and communicating in spoken language
  • Understanding and communicating in written language
  • Perception of sounds
  • Making decisions using logic and rational thinking
• Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions.

Entry level

Full‑time

Administrative

Primary and Secondary Education