Accounts Payable Assistant

We are seeking a highly organised and detail-oriented Accounts Payable Assistant to join our client in Staines, UK.

This full-time role is an excellent opportunity for a motivated individual with a strong background in accounts payable or finance to contribute to the smooth operation of our accounting processes. Reporting to the Accounts Payable Manager, you will play a key role in ensuring the timely and accurate processing of supplier invoices, employee expenses, and payment runs, while maintaining strong internal controls and fostering effective vendor relationships.

• Receive, review, and process supplier invoices in compliance with company policies.
• Match invoices to purchase orders and resolve discrepancies in collaboration with procurement and business stakeholders.
• Ensure accurate coding to general ledger accounts, cost centres, and projects.

• Set up new supplier accounts and maintain accurate records for existing suppliers.
• Perform verification checks on supplier information and banking details.
• Ensure supplier master data is up to date and compliant with internal controls.

• Prepare monthly payment runs, including ACH, BACS, wire transfers, and cheques.
• Reconcile supplier statements and resolve outstanding or overdue items.
• Monitor aged payables to ensure timely payments.
• Act as the primary point of contact for vendor queries.
• Communicate effectively with internal and external stakeholders to resolve issues promptly.
• Build strong working relationships with Procurement, Operations, and Finance teams.

• Ensure compliance with accounting policies, VAT regulations, and approval workflows.
• Maintain strong internal controls and support audit requirements.

• Prepare accounts payable-related accruals.
• Reconcile the AP subledger to the general ledger.
• Provide reports and analysis as required by the Finance team.

• Provide administrative assistance to the finance team, including filing, scanning, and data entry.
• Help coordinate internal communications, meeting materials, and team schedules.
• Support onboarding of new team members and assist with general office tasks such as ordering supplies and maintaining organised records.

• Support internal and external audit requirements.
• Contribute to the continuous improvement of AP processes and systems.
• Perform other finance and administrative tasks as required.

• Proven experience in Accounts Payable or a similar finance role.
• Strong working knowledge of Excel (e.g., VLOOKUP, pivot tables).
• Understanding of AP processes, invoice flow, and payment cycles.
• High attention to detail and accuracy.
• Strong communication skills with the ability to engage effectively with various stakeholders.
• Ability to work independently and meet tight deadlines.

• Experience with SAGE 50 is advantageous.
• Experience in a shared service centre or multinational environment.
• Knowledge of VAT and AP tax compliance.

• A-levels or equivalent required.