Executive Assistant

Job Description

Executive Assistant / Operations Coordinator (Onsite – Stamford, CT)

We are seeking a high energy, tech savvy, and detail driven professional to support our CEO and contribute to daily operations in a fast growing environment. This is an onsite role based in Stamford, CT, requiring a proactive, polished, and highly organized individual who excels in communication, prioritization, and multitasking. The ideal candidate has prior experience supporting a founder or CEO in a rapidly scaling company.

• Manage complex calendars and schedules; coordinate meetings and internal/external appointments.
• Streamline communication across email, phone, and messaging platforms, ensuring timely responses and accurate routing.
• Draft, edit, and format memos, email communications, presentations, reports, and external messaging.
• Organize meetings, conferences, and events; prepare agendas and take detailed meeting notes.
• Maintain office supplies, equipment, and general administrative needs.
• Support daily operations and cross functional tasks as assigned.

• Lead and support project management tasks, ensuring timelines and deliverables are met.
• Manage the company’s Linked In presence, including daily posts and content coordination.
• Develop case studies, client materials, and other content based deliverables.
• Draft contracts using existing templates and coordinate document execution.

• Handle client invoicing with accuracy and timeliness.
• Book and manage travel arrangements, accommodations, and itineraries for the CEO and team.

Pay range: $40-45/hr

Exact compensation may vary based on several factors, including skills, experience, and education.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 5+ years of Executive Assistant experience
• Ability to excel in a fast‑paced, constantly changing startup environment.
• Strong strategic thinking and operational support capabilities.
• Clear, professional communication and cross‑functional coordination skills.