Executive Assistant , Hybrid in NY till Q4

All employees will need to be able to work from 2 days to Stanford CT office

Provide administrative support to the Company senior management as directed to ensure that the Company goals and objectives are accomplished, and the business runs smoothly and efficiently by:

• Planning and orchestrating work to ensure the senior management priorities are met, organizational goals are achieved, and best practices are upheld.
• Maintaining and refining internal processes that support to the senior management and coordinating internal and external resources.

• Manage the schedules and agendas of the senior management and act as liaison for them.
• Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed. Coordinate travel & entertainment expenses.
• Arrange meetings, venue booking. Coordinate expenses.
• Coordinate arrangements for a variety of company events, meetings, luncheons and employee team building activities or special projects both internally and externally.
• Prepare reports, presentations, and data, as well as maintaining files, records, and correspondence.
• Handle information requests which require finding elements from various sources and prepare ad-hoc correspondence and reports.
• Support budget process & process invoices, vendor creation, contracts and managing contractors
• Secure the execution of the administrative duties during senior's management absence in the office.
• Handle confidential information; organize and maintain files. Ensure that the required documents are archived as per RIM practice.
• Assist with special projects as needed
• Other functions may be assigned as necessary. The Company retains the discretion to add to, to eliminate, and to change the duties of the job description at any time.
• Support 1
  
  President of the Region. Highest Position in Americas

• Proven 8+ years of experience as an executive assistant or other relevant administrative support experience working.
• A proactive approach to problem-solving with strong decision-making and organizational skills.
• Ability to prioritize and meet deadlines in a fast-paced quickly changing environment.
• Strong time-management skills and the ability to coordinate multiple projects at once.
• Professional level of verbal and written communications skills.
• In-depth understanding of entire MS Office suite and virtual work tools.
• Bachelor's Degree is preferred.