Event Executive​/Hospitality Client

Event Executive (Travel/Hospitality Client)

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THE JOB / Event Executive (Travel/Hospitality Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in one of our office locations - Stamford, CT or New York, NY, Charlotte, NC, or Atlanta, GA.

Do you have a passion for creating unforgettable events and delivering world-class guest experiences? Are you excited about working with a fast-paced, dynamic global team? If so, this is the perfect opportunity for you!

We are seeking an Event Executive to join our growing team and play a key role in executing global hosted experiences for our hospitality and travel client. In this role, you will support the execution of events as part of a multi-market launch and an ongoing portfolio of events that promote our client's integrated marketing campaigns. From high-profile talent and athletes to local experts in various cultural disciplines, you'll have the chance to help bring a diverse range of experiences to life!

As an Event Executive, you'll be responsible for supporting on-site execution and collaborating closely with internal teams and external partners. You'll thrive in this role if you're organized, meticulous, a creative problem-solver, and have excellent communication skills.

THE WORK YOU'LL DO

• Assist in coordinating and managing tasks across multiple markets
• Help with vendor relations, logistical planning, and preparing event documents to ensure smooth execution and recapping
• Support the execution of experiential marketing programs both in-person and virtually
• Prepare agendas for meetings, take detailed notes, and ensure communication with internal and external partners is effective
• Assist in maintaining documents like status reports, inventory tracking, and meeting notes
• Support with expense and budget management

THE BIGGER TEAM YOU'LL JOIN

Recognized as one of the "Best Places to Work in Sports", Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Play makers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent. We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture s expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

WHO WE'RE LOOKING FOR

• 2-3 years of experience within an agency or events field
• A go-getter with a "no job is too big or too small" mentality
• Comfortable working both behind the scenes and directly with guests
• Willing to adapt to a fast-paced work environment with a coachable attitude
• Strong written and verbal communication skills with the ability to interact effectively with both internal and external teams
• Excellent attention to detail, time management, and organizational skills
• A self-starter with the ability to take initiative, solve problems, and handle new challenges
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Publisher)
• A valid US driver's license, with clean driving history is required
• A sense of humor and the ability to engage in light-hearted moments – we like to have fun!
• Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level:
  Moderate (20-45%)

This position pays $40,000, is overtime-eligible.

Octagon's comprehensive benefit package includes:

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or…