Warehouse Administrator

Our client, a freight forwarder is looking for a Warehouse Administrator to join their office in Stanford-Le-Hope.

Job Purpose

The Freight Warehouse Administrator is responsible for supporting the day-to-day administrative operations of the warehouse and freight handling processes. The role ensures accurate documentation, inventory control, shipment tracking, and communication between warehouse staff, transport teams, and customers to ensure efficient freight movement and compliance with company procedures.

Key Responsibilities

Freight & Shipment Administration

* Process inbound and outbound freight documentation.

* Create and manage delivery notes, shipping manifests, and consignment records.

* Update shipment tracking systems and maintain accurate freight logs.

* Coordinate dispatch schedules with warehouse and transport teams.

* Ensure all freight paperwork is complete and compliant with company and regulatory requirements.

Inventory & Stock Control

* Maintain accurate warehouse inventory records in the warehouse management system (WMS).

* Process stock receipts and dispatch transactions.

* Investigate and report inventory discrepancies.

* Assist with stock counts and audits.

Data Entry & System Management

* Input shipment, stock, and delivery data into logistics systems.

* Maintain electronic and paper filing systems for freight documentation.

* Generate operational reports for warehouse management.

Communication & Coordination

* Liaise with drivers, freight forwarders, and transport providers.

* Respond to internal and external enquiries regarding shipments.

* Communicate delays or issues to relevant departments and customers.

* Support the warehouse team with administrative coordination