Production Associate

Overview

Stanford Live is seeking a Production Associate to join our production team. This role is central to the successful execution of performances, rehearsals, and events across our venues. The Production Associate will work collaboratively with artists, staff, faculty, students, and guest professionals to ensure high-quality productions that reflect the excellence and creativity of Stanford Live.

• Support all aspects of concert and event production, including stage management, lighting, video, backline, and general venue operations as needed.
• Collaborate with other members of the production team (directors, designers, stage managers) to ensure that technical aspects of production are aligned with the artistic vision of the program.
• Collaborate effectively with a wide range of artists, students, and guest professionals, ensuring smooth and professional event execution.
• Provide oversight and partner with stage technicians and contingent crew to execute the program/product. Orient and teach new contingent staff.
• Communicate the features, benefits, and advantages of the production/program to contractors and vendors.
• Keep track of logistical and scheduling details. Track production/program progress against project goals and schedule.
• Coordinate with vendors to ensure timely delivery of production/program elements (lighting, video rental, etc.).
• Stage manage rehearsals and performances, providing cues and clear communication across departments.
• Draft and interpret stage and technical drawings in Vectorworks and/or AutoCAD.
• Assist with programming, setup, and operation of theatrical lighting systems, including ETC consoles (experience with MA consoles a plus).
• Maintain safe and efficient use of theatrical tools, equipment, and facilities.
• Track expenses related to performances and hall operations, with attention to budgeting and financial accountability.
• Gather, analyze, and report on production/program data for technical components such as sound levels.
• Review and audit vendor contractor invoices for accuracy and submit for approval and processing.
• May provide administrative support to the Production and Program team.
• Contribute to a positive, flexible, and safe working environment in line with Stanford University standards.

Position will be based on the Stanford campus and considered a hybrid role with 3 or more days/week on campus. The role may require extended or non-standard hours, weekends and holidays based on business needs.

• Bachelor’s degree and two years of related experience, or a combination of education and relevant experience. Candidates with a robust background and years of relevant experience with theater or event production, stage management, and/or facilities operations are highly preferred.
• Demonstrated commitment to fostering and supporting an inclusive environment.
• Proficiency in multiple areas of production, including stage management, lighting, backline, video, and general venue operations.
• Strong computer skills (PC and Mac), including Microsoft Word and Excel; experience with Adobe products (Photoshop, Final Cut, etc.) a plus.
• Knowledge of theatrical lighting technology, consoles, networking, and hardware.
• Strong organizational skills with the ability to adapt quickly to changing priorities while staying calm under pressure.
• Excellent interpersonal and communication skills, with a demonstrated ability to work effectively with a diverse range of colleagues and guest artists.
• Familiarity with health and safety best practices in theatrical environments.
• Valid driver’s license and reliable transportation required.

• Must possess and maintain a valid California non-commercial Class C Driver’s license.

• Ability to lift and carry up to 50 lbs.
• Frequent standing, walking, and computer-based tasks.
• Work at heights (4–80 feet) and in environments with noise, dust, vibration, and moving machinery.
• Ability to drive day or night.

• Flexible schedule required, including evenings, weekends, and holidays based on production needs.
• Exposure to performance-related environments…