Space Data Manager

Overview

The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, and facility assets.

In pursuit of this mission, the department is seeking a Space Data Manager who will oversee and manage space data analytics and reporting for the School of Medicine (SoM). The Space Data Manager will serve as the primary contact and subject matter expert on all SOM space and occupancy information. This position actively participates in strategic space planning and presents SoM space analyses and recommendations to various senior leadership space and planning committees.

This position is a hybrid position.

• Serve as primary contact and subject matter expert on all SoM space and occupancy information; serve as subject matter expert for all SoM space data classification, coding, and reporting requests.
• Create and perform space planning scenario modeling for large SoM planning projects for existing and proposed future locations; contribute to Stanford Medicine integrated space planning scenario modeling for joint planning projects for existing and proposed future locations; maintain high level schedule of large planning projects and critical dependencies.
• Develop and implement a consistent and continuous process across SoM to input and maintain accurate and complete space data in our Stanford University (SU) space data systems.
• Design and utilize space data reporting to inform in strategic space planning; utilize reporting to effectively communicate and advocate for School of Medicine interests on various space and planning committees.
• Utilize considerable interpersonal and communication skills to effectively convey findings and recommendations to a wide variety of audiences and influence senior leadership & faculty in key decisions.
• Provide advanced experience applying analytical software, database management system software, database reporting software, database user interface and query software, and data mining software; distribute and disseminate reports to applicable agencies, researchers, management, and other internal end-users.
• Develop and collect data for space metrics and Key Performance Indicators (KPIs) for the monthly Tableau dashboard; analyze data for key strengths and trends.
• Lead annual Space Data Certification process across SoM.
• Facilitate the annual Inter-entity Reporting process representing SoM.
• Create tracking system to track all space MOU’s involving SU/Stanford Medicine entities.
• Manage multiple activities in a deadline-oriented environment; highly organized, flexible, and rigorous attention to detail; effectively manage multiple requests from internal and external customers.
• Lead and supervise the OFPM Space Management Team by managing their professional development and providing strategic direction for driving the implementation of the Space Management team goals.

* Other duties may also be assigned.

• Experience with space management and/or space planning required.
• Able to develop insightful business intelligence reports (KPI’s, metrics, ad hoc queries) and/or dashboards.
• Able to examine data problem areas, find process redundancies, and automate or standardize the data collection process.
• Must have experience in space database management (e.g. Archibus).
• Advanced Microsoft Office (Excel, PowerPoint, etc.) skills.
• Experience in AutoCAD, Excel Visual Basic, PLSQL, Oracle Database, OBIEE, Tableau.
• Have a broad understanding of system integration, database structures, and table field mappings.
• Previous Stanford or University experience a plus.

Bachelor's degree and five years of relevant experience or combination of education and relevant experience; experience in a quantitative discipline such as economics, finance, statistics, or engineering.

• Advanced experience applying analytical software, database management system software, database reporting software,…