Registrar, Stanford Law School

DESCRIPTION

Reporting to the Associate Dean for Student Affairs, the Registrar is a key, strategic position, responsible for course registration, maintenance of student records, examinations, and degree certification functions for the Law School and overseeing the day‑to‑day operations of the Registrar’s Office, including managing a team of three staff members. The Registrar is responsible for creating and implementing academic policies and regulations regarding enrollment, class scheduling, examinations, grade reporting, and graduation for the Law School’s degree programs.

You will be successful in this role if you are a data‑driven person who values detail and answering questions with accurate data, and if you see yourself as a technology leader in the Registrar space. The successful candidate must maintain a high degree of confidentiality at all times in accordance with University policy and state and federal laws.

Specific duties include: maintaining student records, including implementing updates to the Law School records portion of the University’s People Soft database system or whatever future database system is in use; ensuring that SLS student records are accurate on Stanford’s MAP system so it is usable as a graduation audit; preparing reports on student data; overseeing the preparation of registration materials and the registration process, coordinating and overseeing the conduct of examinations, and the processing of grades;

monitoring degree progress; certifying students for graduation and for bar examinations; working closely with the Office of Student Affairs to ensure appropriate academic accommodations for students with disabilities; and coordinating with University offices on various issues related to the Registrar’s office.

• Actively participate with senior Law School leadership on the development of academic policy.
• Serve as a key policy administrator; design policies and establish procedures to ensure compliance.
• Work with the Associate Dean of Student Affairs to ensure that academic policies continue to comply with ABA Standards.
• Keep abreast of AI and technology trends and innovations and implement state‑of‑the‑art technology, practices, and procedures in coordination with the Office of the University Registrar and senior Law School leadership; serve as the primary point of contact with vendors.
• Lead development of business practices, technology and other changes that may improve workflow and functionality, analyze current and future system needs.
• Act as a liaison between the Office of the University Registrar, ITSS (Information Technology Systems & Services) and the Law School to implement data system changes.

• Develop appropriate recommendations for the implementation and maintenance of technology applications, and identify, negotiate and manage relationships with outside vendors.
• Test all People Soft upgrades/enhancements and patches (or whatever future system may be used by the University).
• Evaluate database system and develop procedures to support database changes and upgrades.
• Develop and maintain systems production calendar.
• Create ad hoc reports in Brio Query and analyze reporting needs and develop improvements and reports as needed to support the Registrar’s Office and other offices within the Law School.
• Produce reliable, usable data for your clients that is easily understood and does not need further manipulation for use.
• Be innovative in the ways your office collects, organizes, and utilizes data.
• Identify and resolve unique situations related to the People Soft system and the Law School; including reporting and troubleshooting problems; perform data clean‑up tasks.
• Maintain quality assurance practices and procedures to ensure accurate, reliable, and timely reports.
• Monitor academic data in People Soft and collect data for development of academic policy.
• Supervise law student data in People Soft, Axess, Report Mart (Brio) and Law School database and assist in training staff members in use of these database systems.
• Oversee and work with staff to maintain the Office of the Law School Registrar…