Office Coordinator

Job Title: Office Coordinator

Employment Type: Full-Time

Location: 1301 N Atherton Street, State College, PA 16803

Date Posted: 11/26/2025

Hiring Organization: Leonard S. Fiore, Inc.

Salary Range: $22.00-$25.00 per hour

Job Benefits: Medical, Dental, 401(k), Paid Time Off

We are seeking a highly organized, detail-oriented Office Coordinator to support daily office operations at our State College location. This is an onsite, in-office position requiring attendance during normal work hours Monday‑Friday. This individual will assist with administrative tasks, communication across departments, data management, and office logistics to ensure an efficient, professional, and productive workplace.

• Manage daily office operations, including phones, scheduling, mail distribution, and front desk coordination.
• Serve as a professional and friendly greeter for visitors, solicitors, vendors, and guests entering the office.
• Maintain organized records, files, logs, and digital documentation for internal departments and project teams.
• Organize and maintain construction drawings, revisions, and related documents to ensure teams have access to accurate, up-to-date information.
• Perform accurate data entry into spreadsheets, databases, and internal software systems to support project tracking and administrative reporting.
• Prepare, proofread, and distribute internal communications, reports, forms, and meeting materials.
• Assist office personnel with various tasks and inquiries whenever support is required.
• Coordinate office supply inventory, purchasing, vendor communication, and equipment maintenance.
• Schedule meetings, maintain calendars, and coordinate conference room availability.
• Ensure a professional office environment by maintaining cleanliness, organization, and accessibility of shared spaces.
• Perform other related clerical or administrative duties as assigned.

• High school diploma or equivalent required; associate degree or administrative training preferred.
• Prior office administration, office assistant, or coordinator experience strongly preferred.
• Strong organizational skills with the ability to prioritize and multitask in a busy environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Must be dependable, punctual, and able to work independently with minimal supervision.

• Strong attention to detail, accuracy, and professional communication.
• Ability to support multiple team members and adapt to shifting priorities.
• Familiarity with construction-related office processes is a plus.
• Competence in file management, digital organization, and office workflow procedures.
• Customer-service mindset and positive, team-focused attitude.

• Medical, Dental, and Vision Insurance
• Life and Other Voluntary Insurances
• 401(k) Retirement Plan
• Paid Time Off and Holidays
• Merit Shop Contractor
• Continuous Training Courses

Leonard S. Fiore, Inc. is an Equal Opportunity Employer. Equal Opportunity Employer, including disabled and veterans.