Administrative Assistant, Office Vice President Development and Alumni Relations

Penn State is currently seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. As a member of the Division of Development and Alumni Relations (DDAR), you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Executive Assistant and working closely with all members of the Division as well as other partners, this Administrative Assistant will:

• Support the Chief of Staff and Associate Vice President for External Relations;
• Support the Vice President as needed;
• Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications;
• Perform ad hoc administrative work to support the deliverables of the Vice President's office, including monthly HR reporting, Division Quarterlies, and New Employee Orientations
• Review and process expense reports and payables
• Coordinate event logistics as necessary
• Organize and manage important documents and records
• Be the first point of contact for visitors to the Office of the Vice President
• Coordinate itineraries of visitors on campus

The successful candidate will have:

• Experience working in a fast-paced confidential environment
• Exemplary interpersonal and communication skills;
• The ability to create and maintain an inclusive and respectful environment for all students and colleagues;
• String analytical and organizational skills
• Ability to manage multiple projects and meet deadlines
• Excellent communication and interpersonal skills
• A proven ability to self-motivate and work both independently and as part of a team;
• A commitment to professional development, learning, and being mentored.
• A service-oriented mentality with a proactive and detail-oriented approach

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

If filled as Administrative Assistant
- Senior Support, this position requires:
Associate Degree, 4+ years of relevant experience; or an equivalent combination of education and experience accepted. Required

Certifications:

None. If filled as Administrative Assistant
- Intermediate Support, this position requires:
General Equivalency Diploma (GED) or High School (HS), 2+ years of relevant experience;
Relevant education accepted in lieu of experience. Required

Certifications:

None.

If you believe in the power of higher education-and philanthropy-to shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights.

Learn more about us .edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.

Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom-it's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankings

This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues: statecollegepa.us and

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all…