Operation's Specialist - Part Time

Operation's Specialist - Part Time

Job : 293472
Location: Georgia Southern - Savannah
Full/Part Time: Part Time
Regular/Temporary: Regular

About Us

Georgia Southern University is the state's largest and most comprehensive center of higher education south of Atlanta. With nearly 150 degree programs at the bachelor's, master's and doctoral levels, Georgia Southern has been designated a Carnegie Doctoral/R2 "high research" university and serves more than 29,500 students from all 50 states, Washington D.C., and Puerto Rico as well as 106 nations.

With three vibrant campuses - the Statesboro Campus, the Armstrong Campus in Savannah and the Liberty Campus in Hinesville - Georgia Southern offers a dynamic environment which encourages learning, discovery and personal growth. The University is accredited by the Southern Association of Colleges and Schools and has earned special accreditation from professional and academic associations that set standards in their fields.

Georgia Southern is an influencer and intellectual catalyst in southeast Georgia, a rapidly expanding region that is home to international companies such as Hyundai, Gulfstream and JCB, as well as the Port of Savannah and Georgia Ports Authority. With a focus on hands-on learning, Georgia Southern is supporting the demand for highly skilled workers by providing academic excellence and creative innovation in a supportive student-centered environment that empowers the next generation of leaders to succeed.

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. Named one of the Best U.S. Colleges by The Wall Street Journal, Georgia Southern is nationally ranked for the caliber of its programs and services. Georgia Southern University has been recognized by Forbes as one of "America's Best-In-State Employers" for 2025.

Location

Armstrong Campus - Savannah, GA

Department Information

Continuing and Profession Education

Job Summary

The Operations Specialist (Part-Time) provides essential operational and administrative support for Continuing and Professional Education programs, with a primary focus on assisting daily program workflows and serving as the after-hours staff presence for evening classes and events at the Armstrong Campus. This position handles routine financial processing, document tracking, data entry, and program file organization, ensuring accurate and efficient support for coordinators, the Registration Specialist, and the Business Manager.

In the evenings, the Operations Specialist prepares classrooms, greets instructors and participants, and ensures the facilities are properly opened, monitored, and secured during scheduled programs.

This is a 20-hour non-benefited position.

Responsibilities

• Prepares and submits routine financial documents for programs and events, including purchase orders, check requests, and vendor paperwork packets
• Tracks required documentation for programs and events
• Enters and maintains program and event data in systems such as Enrole and Smartsheet, including budget linking and section setup using provided templates
• Runs and updates weekly progress reports for programs and events, including paid/unpaid status and collection of outstanding paperwork
• Supports program and event execution by preparing materials, signage, and classroom or meeting space setups as directed by the Coordinator
• Serves as the on-site staff presence during select evening programs and events, opening and securing rooms, greeting instructors, facilitators, or participants, and monitoring facility readiness
• Follows established checklists and procedures to ensure consistent, accurate completion of daily and weekly tasks related to programs and events
• Communicates any issues, facility concerns, or needs related to programs and events to the Coordinator or Business Manager promptly, following established escalation protocols

• High school diploma or GED is required

• One to two years of administrative, office support, customer service, or related experience

• Some college coursework or an associate degree in business, office administration, or a related field

• Experience with data entry or document tracking
• Experience with purchase orders, vendor forms, or similar processes
• Experience supporting programs, events, or classes
• Experience in higher education or professional training environments

• Resume
• Cover Letter
• Schedule of Availability
• Two (2) Professional References

• Consistently exhibit engaging customer service
• Ability to support various constituencies served by the University
• Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific…